Job Summary: Self-managed Executive Secretary to manage schedules, travel arrangements, and personal/professional requests for two executives, acting proactively and efficiently. Key Highlights: 1. Support for two executives: one remote and one with occasional in-person support 2. A position requiring autonomy and a strong sense of priority 3. Strategic involvement to ensure smooth operations and organization We are seeking an Executive Secretary to directly support the daily routines of **two executives**. One executive resides in Jundiaí/SP and will require occasional in-person support for specific day-to-day tasks. The other executive will be supported remotely. The role involves scheduling management, appointment coordination, travel assistance, and resolution of personal and professional requests inherent to executive routines. This is a position suited for individuals who work autonomously, possess a strong sense of priority, and understand that the Executive Secretary’s role extends beyond task execution—acting proactively to ensure smooth operations, organization, and efficiency in the executives’ daily routines. **Main Responsibilities** * Manage personal and professional schedules for two executives * Schedule meetings, appointments, and medical consultations * Organize travel (airline tickets, hotels, transportation, and reservations) * Conduct various purchases (personal items, gifts, and ad-hoc needs) * Make restaurant reservations and social commitments * Provide occasional in-person personal support in Jundiaí/SP (e.g., vehicle washing, mailing packages, handling local tasks) * Resolve personal and professional requests quickly and efficiently * Anticipate needs and prevent scheduling conflicts * Maintain daily organization, confidentiality, and clear communication Requirements: * Reside in **Jundiaí/SP** or nearby region * Possess a valid driver’s license (CNH B) * **Completed undergraduate degree** in Executive Secretariat, Business Administration, Business Management, Management Processes, or related fields * **Prior experience** as an Executive Secretary, Executive Assistant, or equivalent role * High level of organization and sense of priority * Excellent written and verbal communication skills * Ability to handle multiple concurrent tasks **Preferred Qualifications:** * Intermediate English proficiency * Experience supporting more than one executive * Proficiency with technology, calendar apps, and organizational tools * Hands-on profile that does not rely on micromanagement Benefits Work Model: Primarily remote, with occasional in-person support in Jundiaí/SP Contract Type: PJ (Individual Entrepreneur) Remuneration: R$ 3\.000,00
João Silva
Indeed · HR
João Silva
Indeed · HR
