Administrative Assistant

Description

Job Summary: Professional responsible for accounts receivable management, bank reconciliations, issuance of fiscal documents, and support in financial and administrative routines. Key Highlights: 1. Accounts receivable management and bank reconciliations 2. Support in financial and administrative routines 3. Customer service and internal communication **Main Responsibilities:** * Manage accounts receivable and perform bank reconciliations. * Issue invoices, bank slips (boletos), and fiscal notes, ensuring correct delivery to customers. * Monitor collections, track delinquency, conduct amicable negotiations, and support payment regularization. * Update and manage annual adjustments and other customer-related financial routines. * Issue internal and external communications related to customer service and finance. * Address customer requests by providing support and/or directing them to the appropriate department. * Assist in scheduling interviews and organizing stages of the selection process. * Organize and receive initial documents for onboarding new employees. * Support internal communication, ensuring that policies, notices, and updates reach all employees. * Organize and manage training sessions, maintaining updated records, attendance lists, and certificates. * Prepare managerial reports and provide direct support to management with routine controls, indicators, and information. **Requirements:** * Completed or ongoing technical or undergraduate degree in Administration, Accounting, or related fields * Prior experience in administrative/financial roles is a plus * Intermediate Excel skills and familiarity with ERP systems **Behavioral Profile:** * Organization, attention to detail, strong communication skills, and proactivity * Ability to handle multiple tasks and work effectively in teams **Comprehensive benefits package + Profit Sharing (PLR)** * Meal/food allowance: BRL 31.00/day (Caju Card) * Transportation allowance * Profit sharing (PLR) * Retention bonus * Intermedica health insurance (30% company-subsidized) * Life insurance * TotalPass * Birthday day off * Uniodonto dental plan (100% employee-paid) * Discounts and partnerships: pharmacies, courses, SESC, psychological support, and more **Working Hours:** * Monday to Thursday: 8:00 AM – 6:00 PM; Friday: 8:00 AM – 5:00 PM Employment Type: Direct hire (CLT) Salary: BRL 1,980.00 – BRL 2,250.00 per month Work Location: On-site