Administrative Assistant

Description

Job Summary: The Administrative Assistant will collaborate in organizing processes and internal communication, playing a vital role in maintaining operational efficiency at Access Tecnologia Digital LTDA. Key Highlights: 1. Collaborate in organizing processes and internal communication. 2. Perform administrative tasks in technology and telecommunications. 3. Support managers and teams in operational tasks. **Job Description:** * Employment type: Full-time CLT contract. * Company: Access Tecnologia Digital LTDA operates in the technology and telecommunications sector, providing broadband internet, connectivity, and digital solutions for residential and business customers. * Job objective: The Administrative Assistant will perform company administrative tasks, collaborating in process organization and internal communication. This role is essential to maintaining operational efficiency, ensuring daily tasks are executed accurately and punctually. * Responsibilities: Assist in employee onboarding and offboarding processes. Organize and archive employee documents. Verify documentation for hiring. Manage electronic timekeeping, overtime hours, and medical certificates. Assist in payroll reconciliation. Schedule admission, periodic, and dismissal medical examinations. Manage vacation schedules, expiration dates, and labor-related documents. Attend to employees and clarify basic questions. Assist in PPE distribution and record-keeping, where applicable. Organize training sessions, daily safety talks (DDS), and onboarding of new employees. Prepare documents such as warnings, suspensions, official letters, and notices. Issue invoices and fiscal notes. Perform financial entries in the system. Manage accounts payable and accounts receivable. Conduct collections and negotiate with delinquent customers. Verify payment receipts. Generate financial reports. Assist in the monthly closing of the finance department. Monitor contracts and their expiration dates. In-person, telephone, and WhatsApp customer service. Organization and archiving of physical and digital documents. Preparation of spreadsheets and reports. Office supply inventory control. Support managers in administrative activities. Draft official letters, notices, contracts, and correspondence. Input and update internal systems. Review customer and employee contracts. Track equipment assigned to employees (laptops, mobile phones, PPEs, etc.). Organize company vehicle documentation. Assist in administrative stock control. Issue receipts, responsibility statements, and internal documents. * Qualifications: * Practical knowledge of administrative routines and office tools, including Microsoft Office suite. * Clear and effective communication skills, both written and verbal. * Organizational ability and attention to detail, ensuring accuracy in performed tasks. * Proactivity and willingness to learn, adapting to team needs. * Educational background: Completed high school education. Technical or higher education in related fields is desirable. * Professional experience: Prior experience in administrative roles, internships, or extracurricular activities related to administration will be considered an advantage. * KNOWLEDGE AND SKILLS: Practical knowledge of administrative routines and basic corporate terminology, along with familiarity with time management and customer service tools. **Location****Employment Model****Work Model** Sinop, MT, BR Full-time CLT On-site