At Hospital de Amor, our mission is guided by core values such as love, humanization, and excellence in care. We believe each of you is essential to fulfilling this mission, and therefore encourage the continuous development of our internal talent. Our work environment is built on collaboration and mutual support, and it is through individual growth that we strengthen our team. If you are seeking new challenges and wish to expand your skills, this is an ideal opportunity to advance your professional journey. We encourage all who feel prepared and motivated to apply. Your dedication and commitment are essential to our success, and together, we can transform lives. Join our selection process and become part of a team that believes in the power of love and humanization! We are excited to announce the opening of a position for **Administrative Assistant**. Learn more: **MAIN DUTIES AND RESPONSIBILITIES:** * Greet all individuals arriving at IRCAD and direct and/or inform them according to their needs; * Answer central telephone calls and route them to the relevant departments; * Support IRCAD/HARENA staff; * Digitize documents upon request; * Forward emails according to requests; * Provide initial guidance to participants and/or those interested in IRCAD courses; * Inform the security team about weekend events; * Enter invoices into the Tasy platform: hospitality and office; * Make purchases via Tasy: hospitality and office supplies; * Deliver and collect invoices to/from the Finance Department of Fundação Pio XII and IRCAD Latin America; * Inspect any building damage (IRCAD) and refer issues to the responsible department (Clinical Engineering) for repair; * Inspect any cleaning requirements in the building and refer them to the Hospitality Department; * Organize the reception area, warehouse, and cloakroom; **Pre\-Course:** * Organize materials (folders) provided to participants of official IRCAD Latin America courses and assist HARENA; * Prepare Toblerones (for professors serving as *chairpersons*); * Create labels for *coffee* in the surgical center (during live surgeries); **Official IRCAD Course Day:** * Support course coordinators, directors, professors, and participants; * Distribute daily evaluations; * Collect partial course registration payments; * Obtain directors’ signatures for students’ certificates; * Assist with receiving students’ luggage on the final day of the course and direct it to the cloakroom; * Display map images, information, etc., on IRCAD screens; * Organize final certificate distribution to students at the end of the course (signatures, watermarks, official photos, and gifts); * Organize the student transfer spreadsheet for IRCAD Latin America courses; contact and inform participants about transfer schedules; collect and receive the agreed transfer fee from students; contact drivers to book transfers; provide students with transfer information and services; **REQUIREMENTS AND QUALIFICATIONS** * Currently pursuing a Bachelor’s degree; * Basic to intermediate English proficiency preferred; * Intermediate Microsoft Office suite proficiency preferred; **WORK SCHEDULE** * 8:00 AM – 6:00 PM, Monday to Friday \| Availability to participate in occasional weekend events. ### **Employment Type:** CLT ### **Benefits:** Food Basket, Transportation Allowance, Meal Voucher, Pharmaceutical Benefits Plan, Medical Assistance, Gym Membership ### **Department:** Adult Oncology Hospital \- Barretos \- São Paulo