Job Summary: The Operational Planning Assistant will assist in planning and executing operational activities, ensuring process efficiency and quality. Key Highlights: 1. Travel organization and expense management. 2. Payment support and oversight of third-party teams. 3. Efficient support and internal document organization. Position: Operational Planning Assistant Description: We are seeking an Operational Planning Assistant to join our team. The professional will be responsible for assisting in the planning and execution of operational activities, ensuring process efficiency and quality. Responsibilities: * Organize travel (flights, accommodation, and transportation), preparing budgets in accordance with internal and project-specific policies. * Manage per diems and travel expenses, including advances and expense reports. * Support payments to suppliers and track hours worked by third-party teams. * Request and follow up on expense reimbursements with the Finance department. * Provide in-person and telephone assistance, ensuring efficient support. * Organize and maintain up-to-date internal documents and records. * Ensure information and process quality, confidentiality, and reliability. * Support the onboarding and orientation of new employees. Requirements: * Experience in administrative routines, including data organization, financial support, and travel logistics; * Basic knowledge of Excel and management tools; * Strong communication skills, organizational ability, attention to detail, and teamwork; * Proactive profile with problem-solving capability and ability to handle operational demands.
João Silva
Indeed · HR
João Silva
Indeed · HR
