Billing Assistant

Description

Job Summary: Support administrative and operational routines of the Shipping Department, ensuring document control and contributing to the smooth flow of logistics processes. Key Highlights: 1. Strategic support in shipping and logistics routines 2. Direct contact with billing, fleet, suppliers, and customers 3. Focus on organization and information control **JOB: SHIPPING ASSISTANT** **Job Objective** Support administrative and operational routines of the Shipping Department, ensuring control of documents, data entry, billing, contracts, and fleet-related information, thereby contributing to the smooth flow of logistics processes and timely delivery. **Main Responsibilities** * Support daily Shipping Department activities, including production data entry; * Issue CT-e (Electronic Freight Bill) during Shipping Department operational intervals; * Draft subcontracting agreements for aggregates and register them in the system; * Prepare and manage supplier and service provider invoice reports, using systems such as Blink, JRA, Flop, Siematec, NDD Cargo, DIP, and Correios; * Issue invoices and bank slips for sending to customers on a weekly basis (every Monday); * Monitor external fuel supply via Trucpag; * Track traffic fines, including spreadsheets, identification of offenders via Correios, and inputting information into the system; * Manage fleet documentation; * Request and monitor vehicle inspections; * Support vehicle ownership transfer processes; * Execute tasks related to DETRAN procedures; * Maintain updated databases, ensuring information reliability. **Requirements** **Education:** Currently pursuing a bachelor’s degree in fields related to this role. | Completed High School **Experience** * Prior experience in this role or in administrative routines of shipping/logistics **Technical Skills** * Intermediate to advanced Excel (spreadsheets, controls, reports, and basic formulas) **Desired Skills and Competencies** * Organization and attention to detail * Ability to handle multiple tasks simultaneously * Responsibility and commitment to deadlines * Strong communication and interpersonal skills * Analytical mindset and focus on information control **Job Differentiator** Strategic involvement in supporting the Shipping Department, with direct interaction with billing, fleet, suppliers, and customers, contributing to overall logistics operational efficiency. **Benefits:** * Meal Allowance: BRL 30/day worked. * Commuter Allowance or Company Bus. * Dental Plan * Health Insurance: Hapvida or Unimed * Discount Club; * Psychological, Nutritional, and Physical Therapy Assistance. * Free courses through SEST SENAT. Employment Type: Full-time, CLT Permanent Contract Salary: BRL 1,860.00 per month Benefits: * Health insurance * Dental insurance * Commercial agreements and discounts * Free parking * Life insurance * Meal allowance * Commuter allowance Work Location: On-site