Administrative Supervisor

Description

Job Summary: A professional to lead and manage administrative and financial teams and processes, ensuring the sustainability and profitability of projects. Key Highlights: 1. Lead and develop administrative and financial teams. 2. Optimize processes to improve efficiency and reduce costs. 3. Strategic involvement with critical analysis and budget forecasting. Key Responsibilities Analysis and Planning: Conduct critical analyses of project and company financial results; prepare budget forecasts and action plans to ensure project sustainability and profitability. Legal and Tax Compliance: Ensure compliance with accounting, tax, and labor obligations applicable to the civil construction sector, including proper classification under tax regimes and sector-specific legislation. Cost and Billing Management: Supervise project measurements, contract billing, project-level cost control, and accounts receivable management. Monitor contract amendments, retentions, and ensure accurate revenue calculation. Team Management: Lead, develop, and motivate administrative and financial teams, fostering a collaborative, productive environment focused on results. Process Optimization: Identify opportunities for improvement in administrative, financial, and operational processes, implementing practices that enhance efficiency and reduce project costs. Management Reporting: Prepare and present management reports, performance indicators (KPIs), and financial analyses of projects and the company to support strategic decision-making. Cross-Departmental Coordination: Collaborate closely with engineering, procurement, project planning, and human resources departments to ensure alignment of information and processes. Human Resources Administration: Oversee basic HR administration tasks, such as payroll processing, labor charges, employee onboarding and offboarding, and management of site-based teams. Requirements and Qualifications Academic Background: Bachelor’s degree in Accounting, Business Administration, Economics, or related fields. Postgraduate studies are a plus. Experience: Solid experience in administrative/financial supervision or coordination roles, preferably within the civil construction or infrastructure sectors. Technical Knowledge: Proficiency in standard financial operations (accounts payable/receivable, cash flow management, bank reconciliation, and budgetary control). Knowledge of construction cost management and financial viability analysis. Understanding of tax and labor legislation applicable to civil construction. Experience with ERP systems (preferably those designed for construction). Advanced Excel skills. Familiarity with project measurement, contracts, and physical-financial schedules. Basic knowledge of HR administration. Essential Behavioral Competencies Leadership and Team Management: Ability to lead, engage, and develop multidisciplinary teams. Strategic Vision: Capability to analyze scenarios, anticipate risks, and propose solutions aligned with company and project objectives. Proactivity and Problem Solving: Initiative to identify operational bottlenecks and implement effective improvements. Organization and Planning: Ability to manage multiple projects simultaneously, focusing on deadlines and outcomes. Communication: Strong communication skills for interaction with field teams, executive management, suppliers, and clients. Results Orientation: Focus on achieving financial and operational targets. Integrity and Ethics: Professional conduct grounded in transparency and accountability. Attention to Detail: Rigorous analysis of data, contracts, costs, and administrative processes. Employment Type: Full-time CLT, Freelance / PJ Compensation: R$3\.500,00 \- R$5\.500,00 per month Benefits: * Medical insurance * Dental insurance * Company mobile phone * Life insurance * Meal allowance * Transportation allowance Work Location: On-site