Administrative Assistant – Mining Company

Description

Summary: The Administrative Assistant will support daily administrative routines, coordinate international communication, and assist with import/export documentation. Highlights: 1. Support administrative and export activities for a growing mining company 2. Engage in daily communication with international partners in English 3. Assist with import/export documentation and logistics coordination **Administrative Assistant – Mining Company** **Location:** Vitória /ES **Employment Type:** Full\-time **Travel Requirement:** Sporadic travel required **Driving License:** Mandatory **Languages:** English (spoken and written) – mandatory **About the Company** We are a growing mining company operating in the extraction and export of natural stones. Our operations involve daily interaction with international clients, global suppliers, logistics partners, and regulatory agencies. We are looking for an organized, proactive, and communicative professional to support our administrative and export activities. **Job Summary** The Administrative Assistant will be responsible for supporting daily administrative routines, coordinating communication in English with international partners, and assisting with import and export documentation. This role requires strong organizational skills, attention to detail, and the ability to communicate clearly and professionally across teams and languages. **Main Responsibilities \- Administrative \& Operational Tasks** * Manage office routines, filing, scheduling, document control, and correspondence. * Prepare internal reports, production spreadsheets, and weekly operational updates. * Support managers and supervisors with administrative needs. * Assist in maintaining compliance records, licenses, contracts, and environmental documentation. **Communication (English Mandatory)** * Conduct daily communication in **English** with international clients, suppliers, brokers, and logistics partners. * Draft e\-mails, commercial letters, meeting minutes, and presentations in English. * Translate documents and provide language support when needed. **Import \& Export Support** * Prepare and organize export documentation (invoices, packing lists, certificates, shipping instructions). * Assist with import procedures, including checking invoices, freight quotes, and customs requirements. * Coordinate with freight forwarders, shipping lines, customs brokers, and trucking companies. * Track cargo status from quarry to port and ensure deadlines are met. * Support compliance with mining export regulations and international shipping standards. **Logistics \& Travel** * Travel occasionally to quarries, ports, and logistics partners to support inspections, meetings, and shipment operations. * Arrange company travel accommodations when needed. * Use company vehicles for document delivery and on\-site support (**valid driving license required**). **Customer \& Supplier Relations** * Support the relationship with international customers and suppliers. * Coordinate visits from foreign partners, ensuring proper logistics, documentation, and translation. **RequirementsMandatory** * Proven experience in administrative roles. * **Fluent English** (spoken and written). * **Knowledge of** **import and export procedures**. * **Valid** **driving license (CNH)**. * Good command of Microsoft Office (Excel, Word, Outlook). **Preferred** * Experience in mining, logistics, foreign trade, or similar sectors. * Strong organization, communication, and problem\-solving skills. **Benefits (Vitória)** * Meal allowance card (VA) * Health plan * Public transport voucher (VT) according to Brazilian labor rules * Wellhub * Dental plan **How to apply (quick filter)** Subject: “Admin Assistant – Vitória/ES”. Answer (YES/NO): 1\) import/export experience? 2\) valid CNH? 3\) available for occasional travel? 4\) fluent english? (will be tested) **Note: It is mandatory to speak and write in English fluently and have driving license.** Job Types: Full\-time, Permanent Pay: From R$3,000\.00 per month Experience: * Importing/Exporting (Required) Language: * English (Required) License/Certification: * Driving License (Required) Work Location: In person