Executive Assistant: C-Level

Description

Summary: Supports the C-Level Manager by managing their schedule, organizing meetings, handling requests, coordinating assignments with autonomy and rigor, and fostering a network of assistants. Highlights: 1. Autonomous management and time optimization for C-Level managers 2. Logistical organization and content preparation for meetings and seminars 3. Handling of additional assignments and budget tracking Executive Assistant: C\-Level \- \- \- \- \- \- \- \- \- \- \- \- KEY EXPECTED ACHIEVEMENTS Collaboration with the Manager: * Manages and optimizes the Manager’s time autonomously: handles all matters within appropriate deadlines (including travel arrangements, documents, assignments, reporting, and budget tracking). * Develops the entity’s annual calendar, incorporating all Group and entity deadlines. * Organizes meetings and seminars (logistics, participants, and content), proposes relevant agendas, collects necessary information from internal clients \- partners, prepares materials accurately, participates as a member of the Management Team, drafts and distributes minutes, and ensures follow-up on identified action items. * Consolidates and analyzes information required for the entity’s smooth operation, both internally and externally. * Initiates ad\-hoc meetings based on identified needs and internal \- external developments. * Reviews the Manager’s emails, alerts the Manager regarding important/urgent emails and required responses. * Directly handles the Manager’s emails. (Optional) Request Handling: * Responds to internal \- external requests within agreed timelines and in alignment with Group values to uphold the entity’s \- Group’s positive image. * Prioritizes tasks and manages urgent matters while paying close attention to potential impacts and tensions requiring mitigation. * Anticipates needs \- requests to contribute to the entity’s and Group’s performance. Assignment Handling: * Gathers relevant information from entity teams, internal partners, and other useful sources to prepare assignments essential to the Manager’s activities. * Takes responsibility for additional missions \- assignments as agreed with the Manager. * Conducts procurement activities and serves as delegated approver (optional) across various domains (ordering tools \- invoices, travel arrangements, etc.). * Monitors the entity’s budget. (Optional) Network Facilitation for Assistants: * Collects and disseminates all information necessary for the activities of the Management Team’s assistants (and more broadly, the attaché’s network). * Organizes and facilitates exchange meetings and regular check-ins with the assistant team. * Performs hierarchical or functional management of assistants within the network. (Optional).