ADMINISTRATIVE ASSISTANT

Description

Job Summary: Administrative Assistant for the General Secretariat, responsible for serving the academic community, managing documents and systems, and supporting enrollment and graduation processes. Key Highlights: 1. Academic community service and support 2. Academic document and system management 3. Support for enrollment and graduation processes **Administrative Assistant Position \- General Secretariat** * Provide service to the entire academic community, directed to the General Secretariat; * Verify and organize documents submitted by students during enrollment; * Update the academic system daily with registration data and enrollment status; * Perform academic transactions via the system in accordance with admission procedures or upon requests from students and coordinators, such as: enrollment, re-enrollment, reopening of enrollment, enrollment suspension or cancellation, internal and external transfers, course and shift changes, among others; * Digitize and catalog documents according to the retention schedule established by current legislation; * Address requests submitted through the student portal or the Service Center (processing procedures, recording opinions, sending guidance, and concluding services); * Record academic credit recognition resulting from course exemption requests, transfer admissions, or course credit reuse; * Prepare and issue academic documents (certificates, academic transcripts, syllabi, official course documents, and evaluation systems); * Validate graduating students for graduation ceremonies; * Organize and manage graduation ceremony requests; * Liaise with graduation committees and event organizing companies; * Prepare graduation minutes and ceremonial protocols; * Carry out actions required by INEP or the Ministry of Education (MEC), such as the School Census and the National Student Performance Exam (ENADE); * Perform other duties assigned by the General Secretary or established by higher-level authorities; * Telephone and in-person service (occasionally); * As well as perform other duties within the area; **Working Hours: 09:00 \- 13:00 / 14:15 \- 19:00** **Benefits: VA or VR \+ VT** Employment Type: Full-time, CLT Permanent Contract Salary: R$2\.029,71 per month Benefits: * Dental insurance * Meal allowance * Transportation allowance Experience: * Higher education institution (Mandatory) Work Location: On-site