Construction Administrative Assistant

Description

Job Summary: The Construction Administrative Assistant supports administrative routines at construction sites, managing invoices, system entries, information organization, and collaborating with warehouse and HR teams. Key Highlights: 1. Essential support for administrative and HR routines at construction sites. 2. Active collaboration with warehouse operations and construction materials management. 3. Organization and accuracy in records, invoices, and spreadsheets. The **Construction Administrative Assistant** will be responsible for supporting administrative routines at construction sites, including invoice control and registration, system data entry, and organizing information in spreadsheets. They will collaborate with the warehouse team to manage material inflows and outflows, and provide administrative support to HR activities on-site. The candidate must be familiar with civil construction materials and possess strong organizational skills to ensure accurate recordkeeping and efficient process execution. **Main Responsibilities:** * Enter invoices into the system, ensuring correct classification and registration; * Update and maintain Excel spreadsheets (intermediate level) for tracking materials and services; * Support the warehouse team in receiving, inspecting, and organizing construction materials; * Provide administrative support to on-site HR routines, such as document organization and timekeeping records; * Maintain up-to-date and well-organized physical and digital files; * Assist the construction team with various administrative requests; * Interface with suppliers and freight carriers for material delivery and receipt; * Collaborate with the construction team to meet deadlines and maintain site organization. **Requirements:** * Completed High School education (technical training or additional qualification in Logistics, Administration, or related fields is desirable); * Prior experience in construction site warehouse operations; * Knowledge of employee timekeeping procedures; invoice entry; and basic administrative routines; * Proficiency in Microsoft Office tools (especially Excel); * Organizational skills, proactivity, responsibility, and strong interpersonal communication; * Familiarity with the Sienge system will be considered a plus.