Administrative Assistant

Description

Job Summary: The Administrative Assistant provides multifaceted support to various departments within the company, organizing records, preparing documents, interacting with clients and suppliers, and managing correspondence and appointments. Key Highlights: 1. Diverse administrative support across multiple departments 2. Communication management, record keeping, and scheduling 3. Crucial support to procurement, logistics, and finance **Administrative Assistant** --------------------------- **OVERVIEW** Must provide administrative support for a variety of tasks across different company departments. May organize and maintain records and files, prepare documents and reports, interact with clients and suppliers to provide assistance and resolve issues, handle correspondence and telephone calls, schedule meetings and appointments, assist in preparing presentations, provide logistical support for corporate travel and events, and perform other administrative tasks as required by department heads. **MAIN RESPONSIBILITIES** Support activities for commercial procurement team members Scheduling and receiving of goods Support activities for logistics handling of goods at the distribution center Administrative support activities for shared services centers Support activities for the company’s accounts payable and receivable Controller support activities including data entry and report generation Receive orders for goods via designated channels and forward them for processing Receive visitors and answer phone calls at the office Customer service via the company’s communication channels to receive orders, route demand resolution, listen to and forward suggestions or complaints Generate reports Conduct data research Request supplies, receive and dispatch mail pouches Archive documents Support internal marketing events and other ad-hoc administrative support activities **JOB REQUIREMENTS** Completed high school education Minimum 6 months of experience in this role **KNOWLEDGE** Basic computer skills Proficiency in Microsoft Office suite **COMPETENCIES** Teamwork Problem solving Proactivity Planning Organization Emotional intelligence Flexibility Active listening Effectiveness Adaptability Customer focus Communication Dynamism **BENEFITS** Health insurance Dental insurance