Documentation Assistant

Description

Job Summary: A professional responsible for preparing, sorting, digitizing, and indexing documents to ensure information organization and governance. Key Highlights: 1. Implementation of Paperless culture and corporate governance in large enterprises. 2. Innovative environment that encourages creativity. 3. Focus on file organization and document handling. **W3K is one of the leading players in Latin America contributing to the Paperless culture while simultaneously enhancing corporate governance for large enterprises.** **Since 2011, W3K has been present across multiple markets, supporting information governance and scalable business management.** **Your responsibilities here will include:** * Preparing documents for digitization, including demetalization and hygiene procedures. * Sorting documents according to the classification plan and retention schedule. * Separating documents designated for disposal—those whose retention period has expired or those not requiring physical storage. * Applying the classification plan in accordance with the documentary structure. * Digitizing documents while ensuring image quality control. * This proposal applies exclusively to the volumes and conditions previously defined; any changes or scope overruns require a commercial reassessment. * Entering metadata required for indexing files into the Greendocs system. * Maintaining existing archive data by re-indexing metadata according to the new indexing structure and correcting existing metadata as needed. * Responding to physical document requests from users in the archive, providing access when necessary. * Digitally certifying scanned documents. **Desired Profile:** * Basic computer skills. * Organizational ability and problem-solving capacity. * Attention to detail and strong communication skills. * Knowledge of scanners and digitization software is a plus. * File organization expertise. * Strong communication skills. **Key Information You Should Know:** * **Employment Type:** Temporary contract (3 months); * **Location:** On-site in Salvador/BA — a close-knit, collaborative, and energetic team. **Benefits Supporting You, Both Inside and Outside the Workplace:** At W3K, we believe a great workplace starts with caring for people. Therefore, we offer a comprehensive benefits package designed for your well-being, quality of life, and professional development. **Take a look:** **Pluxee Meal or Food Allowance** You choose: use it at supermarkets or restaurants. Here, we respect your routine and provide flexibility to eat your way; **Transportation Allowance** If you commute by bus, train, or metro, we guarantee your transportation with the transportation allowance. Getting here should never be an obstacle! **Life Insurance** Peace of mind for you and your loved ones. We provide life insurance to all employees because safety and care are part of our culture. **Unimed Health Plan (no co-payment)** Healthcare is a priority! We offer a complete health plan with no co-payment for you and your dependents. More health, less worry. **MetLife Dental Plan** Smiling is easier when you have access to quality care. Our dental plan can also be extended to your dependents. **Wellhub (Gympass)** Want to go to the gym, practice yoga, or attend online therapy? With Wellhub, you choose activities that best match your lifestyle. And best of all: your dependents can enjoy it too! **Partnerships with Educational Institutions** We believe in continuous learning. Thus, we partner with universities offering special conditions for our team to keep growing. **Here at W3K, you’ll also find an innovative environment that encourages creativity.**