Executive Administrative Analyst

Description

Job Summary: A professional to organize schedules, prepare reports, and manage communications, optimizing administrative processes for the board. Key Highlights: 1. Organization and proactivity to anticipate the board's needs. 2. Collaborate with multidisciplinary teams and support strategic projects. 3. Contribute to the continuous improvement of administrative processes. **Description and Responsibilities:** **Schedule:** Monday to Friday, from 9:00 AM to 6:48 PM, with a 1-hour lunch break **Level:** Professional **Employment Type:** Permanent – CLT **?? What You Will Do (Responsibilities)** * Organize the board's schedules and appointments. * Prepare executive reports and presentations to support strategic decision-making. * Manage internal and external communications, filtering and responding to requests promptly and accurately. * Control administrative documents and files, ensuring proper archiving and easy access. * Streamline routine administrative processes by applying organizational methodologies and workflow practices to increase operational efficiency. **?? How You Will Interact and Impact** * Collaborate with multidisciplinary teams to align information and support the board’s strategic projects. * Facilitate communication between the board and other departments, promoting efficient information flow. * Contribute to the continuous improvement of administrative processes. **Requirements:** **?? Essential Requirements** * Bachelor’s degree in Administration, Management, Secretarial Studies, or related fields, or equivalent practical experience. * Advanced proficiency in Portuguese, with clear and concise communication. * Intermediate knowledge of English will be considered an advantage. **?? Technical Competencies** * Solid experience with the Microsoft Office suite (Word, Excel, PowerPoint). * Experience using administrative management systems and electronic scheduling tools. * Ability to prepare reports and presentations with attention to detail. * Basic knowledge of corporate communication tools, such as e\-mail and videoconferencing platforms. **?? Behavioral Competencies** * Organization and proactivity to anticipate the board's needs. * Ability to handle confidential information with professionalism and ethics. * Effective communication and collaborative interpersonal relationships. * Flexibility and adaptability in dynamic environments. **?? Preferred Qualifications** * Knowledge of project management and agile methodologies. * Ability to handle multiple tasks and priorities simultaneously. * Additional certifications in administration or executive secretarial studies. **Benefits:** Medical assistance, Dental assistance, Meal allowance, Transportation allowance