ADMINISTRATIVE ANALYST

Description

Job Summary: José Silveira Foundation seeks an Administrative Project Analyst to manage and monitor initiatives, ensuring timely delivery and optimizing processes for organizational growth. Key Highlights: 1. Caring for people's health and improving their quality of life 2. Strategically managing and monitoring initiatives 3. Ensuring adherence to schedules and scopes For 88 years, the José Silveira Foundation has kept its gaze focused on the future, continuously reinventing its practices in an unpredictable world—without losing sight of its solid roots in its core purpose: caring for people's health and improving their quality of life. With this vision, we seek individuals connected to innovation who can contribute to our continuous growth and the perpetuation of our legacy. Join our purpose! **Responsibilities and Duties** * Ensure compliance with schedules, goals, scopes, contractual requirements, and internal guidelines. * Conduct periodic meetings with stakeholders and internal and external teams to foster alignment and transparent communication. * Monitor operational, technical, and contractual risks, taking preventive action to mitigate them. * Track the utilization of human and material resources, optimizing their allocation across different workstreams. * Design, standardize, and implement operational processes, workflows, and standard operating procedures (SOPs). * Develop and update detailed schedules, generating reports for monitoring and corrective actions. * Establish planning practices, productivity controls, and performance metrics. * Create routines and mechanisms to prevent rework, delays, and execution inconsistencies. * Define and monitor operational and strategic KPIs (timeliness, quality, productivity, cost, efficiency). * Periodically report project status to Coordination, including critical analyses and recommendations. * Support the development and maintenance of decision-support databases. * Ensure compliance with internal policies, contractual requirements, applicable legislation, and sound management practices. * Facilitate engagement among multidisciplinary teams, promoting collaboration and efficiency. **Requirements and Qualifications** * We seek an Administrative Project Analyst to strategically manage and monitor organizational initiatives, reporting directly to the Administrative Supervision. This professional will be responsible for project control, ensuring schedule and scope adherence, process structuring, implementation of operational standards, and development of high-impact decision-support indicators. * Completed Bachelor’s degree * Proficiency in MS Project * Strong teamwork, organizational, and communication skills **Additional Information** Founded on February 21, 1937 by Professor José Silveira, the José Silveira Foundation (FJS) has expanded its mission through sustainable growth, anchored in strategic planning and a commitment to outstanding results. As a nonprofit philanthropic institution, FJS primarily serves underserved populations, delivering services with excellence. This is evidenced by the benchmark work of our units in areas such as tuberculosis control, neonatal care, humanized childbirth, breast cancer treatment, and rehabilitation of patients with neuropsychomotor disabilities, intellectual disabilities, and autism. Annually, FJS delivers over 1.2 million services. Additionally, FJS conducts health promotion, prevention, and socio-environmental initiatives targeting communities in Salvador and municipalities across Bahia’s interior, contributing to improved social and health indicators in the state. **\#JoinFJS**