ADMINISTRATIVE ASSISTANT

Description

Job Summary: We are seeking individuals to manage occupational health processes, clinic accreditation, and examination follow-up, ensuring legal compliance. Key Highlights: 1. Occupational health process and examination management 2. Work in an organization with a legacy in health and quality of life 3. Essential use of the SOC system for data management For 88 years, the José Silveira Foundation has kept its gaze focused on the future, reinventing its practices in an unpredictable world while never losing sight of its solid roots — the origin of its purpose: caring for people's health and improving their quality of life. Thus, we seek individuals connected to innovation who can contribute to our continuous growth and the perpetuation of our legacy. Join our purpose! **Responsibilities and Duties** * Local Hiring Coordination: Monitor openings of new positions and liaise with HR Recruitment and SESOC to meet internal deadlines for new employees’ onboarding. Verify and assemble PPE and uniform kits (mobilization and demobilization); * Accredited Clinic Registration and Management: Conduct selection (across multiple regions), register, and accredit partner clinics (GST / FJS systems), ensuring they are qualified and adequately equipped to perform all occupational examinations required under USSMA contracts; * Ensure contract coverage and optimize service delivery; * Examination Scheduling and Follow-up (SO): Centrally schedule and monitor all occupational examinations according to each client’s demand, ensuring compliance with legal deadlines. We provide real-time status reports and personalized tracking, minimizing operational impacts and ensuring compliance with current regulations; * Occupational Health Data Management in eSocial: Review clients’ PCMSO and PGR documents to manage occupational health data, ensuring that client examination information (S\-2210, S\-2220, and S\-2240\) is properly entered into the SOC system in accordance with legal requirements; * Prepare monthly reports and indicators to facilitate client management of employee occupational health; * Enter occupational health records (S\-2210, S\-2220, and S\-2240\), including admission, dismissal, periodic, and CAT examinations into the SOC system, ensuring compliance with eSocial regulations; * Issue monthly reports via SOC to clients, detailing the volume of demands generated during the month; * Monthly and/or biweekly verification of demands and reconciliation against invoices issued by Partner Clinics; * Submit a spreadsheet to the Unit’s billing department listing examination volumes, generating indicators on examination types, values, and variables for occupational health examinations requested during the month; * Managerial Reports and Occupational Health Indicators: Issue internal and external (contract-based) reports detailing occupational health indicators — number of examinations performed, examination types, regions served, and associated costs; * Billing and Payment Management for Occupational Examination Clinics: Monitor authorized examinations and related billing for occupational examinations performed; * List examinations requested for the billing portfolio; * Manual Time Tracking and Sysqual Control: Collect manual time records monthly for all contracts, checking for alterations and verifying worked hours, clock-in/clock-out times, and breaks, ensuring all information is accurate and compliant with contractual terms prior to submission to supervision. Enter internal team time records into Sysqual to generate unit benefits; * Manage medication requests for contracts. **Requirements and Qualifications** * Completed high school education; * Intermediate computer skills; * **Mandatory knowledge of the SOC system;** * Basic knowledge of e\-Social; * Availability to work Monday through Friday, from 7:00 AM to 5:00 PM **Additional Information** Workload: 220 hours/month \- Mon to Fri \- 7:00 AM to 5:00 PM \- Administrative Meal Voucher (optional) Transportation Voucher (optional) Health Insurance with co\-payment (optional) Dental Insurance with co\-payment (optional) Founded on February 21, 1937, by Professor José Silveira, the José Silveira Foundation (FJS) has expanded its mission through sustainable growth grounded in strategic planning and a focus on achieving optimal results. As a nonprofit philanthropic institution, FJS primarily serves underserved populations, delivering high-quality services. This is demonstrated by the benchmark work of our units in areas such as tuberculosis control, neonatal care, humanized childbirth, breast cancer treatment, and rehabilitation of patients with neuropsychomotor, intellectual, and autism-related disabilities. Annually, FJS delivers over 1.2 million services. Additionally, FJS promotes preventive and health promotion initiatives, as well as socio-environmental actions targeting communities in Salvador and municipalities across Bahia’s interior, contributing to improved social and health indicators throughout the state. **\#JoinFJS**