ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional responsible for indicator management, document coordination, and auditing to ensure compliance and efficiency in HR and occupational health. Key Highlights: 1. Manage indicators and documentation in HR and occupational health 2. Coordinate document submission and auditing for contractual compliance 3. Manage audit files and portals, integrating with RM and e-Social systems For 89 years, the José Silveira Foundation has kept its gaze focused on the future, reinventing its practices in an unpredictable world while never losing sight of its solid roots — the origin of its purpose: caring for people's health and improving their quality of life. Thus, we seek individuals connected to innovation who can contribute to our continuous growth and the perpetuation of our legacy. Join our purpose! **Responsibilities and Duties** **Indicator and Documentation Management:** * Work in Human Resources, contract management, and documentary auditing, emphasizing organization, compliance, and efficiency in processes related to occupational safety and health. * Monitor and track monthly hiring, termination, and leave indicators, ensuring information accuracy and timely updates in relevant systems and portals. **Document Submission Coordination:** * Ensure timely submission of all required documents to HR, Controller’s Office, and Finance departments related to contracts managed by USSMA. * Maintain constant communication with contract managers to ensure all required documents are submitted within established deadlines. **Documentary Audit and Compliance:** * Monitor receipt and organization of documents through internal directories such as "Alfresco" or any other implemented platform. * Conduct detailed analysis of received documents, identifying and reporting non-conformities to ensure fulfillment of all contractual and legal requirements. **Audit File and Portal Management:** * Organize and manage documentary files within the "Alfresco" system, ensuring all documents are properly archived in the corresponding contract folders and audit portals. * Regularly update contract audit portals with information on new hires, terminated employees, and other relevant events such as admissions, terminations, and leaves. **Integration with RM and e-Social Systems:** * Extract e-Social-related events (e.g., admissions and terminations) from the RM system and ensure accurate posting of this information in audit portals. * Populate contract audit portals with all monthly documents received, ensuring compliance with contractual and regulatory requirements. **Requirements and Qualifications** * Completed undergraduate degree, preferably in Administration, Human Resources, Law, or related fields. * Prior experience in Human Resources, Contract Management, or related areas is highly valued. * Experience in HR routines, accountability reporting, and administrative activities is considered a plus. * Experience in document analysis and auditing, as well as use of document management systems, is desirable. * Motivation to work in a dynamic environment with openness to change and adaptation. * Ability to collaborate effectively, integrate well into multidisciplinary teams, and demonstrate strong communication skills. * Proactivity, commitment to continuous learning, and ability to optimize internal processes are considered differentiating factors. **Additional Information** Workload: 220 hours per month (administrative schedule) — Monday to Friday Meal Allowance + Health Plan: With co-payment (optional) + Dental Plan: (optional) + Transportation Allowance: Optional Founded on February 21, 1937, by Professor José Silveira, the José Silveira Foundation (FJS) has expanded its mission through sustainable growth, anchored in strategic planning and a focus on optimal outcomes. A non-profit philanthropic institution, FJS primarily serves under-served populations, delivering high-quality services. This is evidenced by the benchmark work of our units in areas such as tuberculosis control, neonatal care, humanized childbirth, breast cancer treatment, and rehabilitation of patients with neuropsychomotor, intellectual, and autism-related disabilities. Annually, over 1.2 million services are provided. FJS also implements preventive and promotional health and socio-environmental initiatives targeting communities in Salvador and municipalities across Bahia’s interior, contributing to improved social and health indicators in the state. **\#JoinFJS**