Executive Administrative Assistant

Description

Job Summary: Administrative support to the CEO, including managing schedule, correspondence, travel, and personal finances, as well as handling social media and asset management. Key Highlights: 1. Providing comprehensive administrative and personal support to the CEO. 2. Managing the executive team's schedule, communications, and travel arrangements. 3. Administering social media accounts and overseeing asset management. Supporting the CEO in daily activities, including: calendar management; answering, screening, and forwarding phone calls and correspondence; receiving visitors; photocopying, managing document signatures and dispatch; assisting with travel planning and booking. Processing bank payments (accounts payable) related to individual business operations (PF), updating social media content. **Responsibilities and Duties** * Manage the executive team’s calendar, scheduling, canceling, and rescheduling meetings, events, and activities; * Answer incoming phone calls, record and relay messages, screen for urgency, and forward calls when appropriate; * Manage receipt and delivery of personal correspondence; * Receive visitors and employees from partner companies, control access, and direct them to meetings; * Make photocopies, collect and manage document signatures, and dispatch documents; * Assist with travel planning and booking; * Process and monitor bank payments (accounts payable) related to Patrimonial’s business or personal payments; * Monitor third-party debts to ensure timely settlement; * Conduct on-site visits to certain assets (real estate) to verify compliance; * Monitor outstanding debts and carry out collections; * Administer the President’s social media accounts, ensuring continuous updates with photos and videos of daily activities; * Provide meeting support, drafting and publishing minutes (ATAs), etc. **Requirements and Qualifications** * Currently pursuing a bachelor’s degree in Administration, Economics, or related fields; * Intermediate proficiency in *Microsoft Office*, especially Excel; * Minimum of 1 year of experience in this role; * Experience using integrated systems; * Willingness to travel. **Preferred Qualifications:** * Basic knowledge of Accounting principles is desirable. **Additional Information** Employment type: CLT. Working hours \- Weekly workload: Monday to Thursday, 8:00 AM to 6:00 PM; Friday, 8:00 AM to 5:00 PM \- 220 hours per month. Benefits: Transportation Allowance \+ Flexible Meal/Food Allowance. Inclusive job opening: also available for PWD \- Persons with Disabilities. Patrimonial