Administrative Assistant - Facilities

Description

Job Summary: Administrative Assistant - Facilities responsible for managing infrastructure services, planning maintenance activities, and administering third-party contracts. Key Highlights: 1. Facilities experience is a differentiator 2. Focus on results and teamwork 3. Comprehensive benefits package Founded in 2012, Tadmedical began its journey in the states of Bahia and Sergipe, offering healthcare products and a qualified technical team to serve various medical specialties. Following a successful trajectory, the company reinvented itself and is now SOLÍ: Intelligent Health Solutions. Our commitment goes beyond supplying medical products: we aim to deliver complete solutions that integrate advanced technology and technical expertise to support critical decisions in prevention, treatment, and health maintenance. SOLÍ is more than a company—it is an ally of well\-being and social progress, promoting a healthier future for all. Join SOLÍ—we have an opening for: **Position: Administrative Assistant \- Facilities** **Key Facilities Responsibilities** * Manage and monitor infrastructure services across headquarters and branches\- supervise cleaning, building maintenance, and utility control; · Maintenance planning: organize schedules to ensure services are delivered on time and with quality; * Responsible for purchasing consumables (cleaning and office supplies); * Administration of third-party contracts; * Monitor contract-related costs and expenses; * Process invoice control and supplier payments; * Track service request openings and closures; * Monitor service provider performance; * Manage administrative routines and space occupancy; * Generate reports; * Manage inventory of supplies; * Manage asset control; * Manage and store inactive files **Required Qualifications:** * Completed or ongoing undergraduate degree in Business Administration or related fields. * Minimum required experience of 6 (months) in the field. * Proficiency in Microsoft Office suite (especially Excel); * Facilities experience will be considered a differentiator **Required Competencies** * Strong written and verbal communication skills; * Negotiation ability; * Results-oriented mindset; * Teamwork; * Dynamism and initiative; * Interpersonal relationship skills; * Analytical ability; * Organization and planning skills **Benefits:** * Meal allowance * Transportation voucher * Variable compensation * Semi-annual bonus * Health insurance * Personal Care and Assistance Plan (Bem Mais Benefícios) * Other benefits included in the company's benefits package