Billing Clerk

Description

Job Summary: The Billing Clerk is responsible for executing and controlling billing processes, invoice issuance, delivery route planning, and administrative support, ensuring accuracy and legal compliance. Key Highlights: 1. Executes and controls billing processes and issuance of invoices. 2. Fully develops and controls delivery routes. 3. Maintains continuous contact with commercial, logistics, and finance departments. The Billing Clerk is responsible for executing and controlling Disk Bananas’ billing processes, ensuring correct invoice issuance, order verification, and compliance with fiscal and operational requirements, thereby guaranteeing agility, accuracy, and legal compliance in sales and distribution operations. **Main Responsibilities – Billing and Route Planning** * Request and receive customer orders according to the company’s commercial routines; * Enter orders into the system, ensuring accurate information on products, quantities, prices, and commercial terms; * Issue sales invoices (NF-e), promotional invoices, or consignment invoices, as well as payment instruments, in accordance with current legislation; * Verify orders, prices, quantities, taxes, and commercial terms prior to billing; * Perform invoice cancellations, returns, and corrections when necessary; * Control, organize, and archive fiscal documents and billing reports; * Maintain updated customer records, including price additions and modifications per commercial guidance; * Monitor taxes applicable to transactions (ICMS, tax substitution, where applicable); * Ensure adherence to billing deadlines and daily closing; * Support internal audits and fiscal inspections when requested. **Inventory, Quality, and Product** * Analyze available inventory, considering product ripeness, quality, turnover, and availability for sale and promotion; * Verify and align product picking according to order and delivery route. **Route Planning and Logistics** * Develop and fully control **delivery routes**, including: * Products sold; * Products designated for promotion; * Gifts, uniforms, promotional materials, and influencer-related items; * Ad-hoc deliveries requested by leadership or the commercial department; * Ensure all items to be delivered are properly registered in the route, with clearly defined destination and purpose; * Conduct **analysis and organization of driver and assistant shift rotations**, based on route demand, **without direct team management**; * Support the logistics department with operational and billing information for cargo release; * Maintain constant communication with drivers, assistants, and internal teams to align deliveries. **Integration and Administrative Support** * Maintain continuous contact with commercial, logistics, and finance departments to align information; * Collaborate with the Administrative Analyst to provide support for administrative and operational routines. **KPIs and Controls** * Monitor and report billing KPIs (billed volume, invoices issued, discrepancies, and rework); * Support continuous improvement of billing and route planning processes.