Administrative Analyst

Description

Job Summary: This professional will serve as the focal point between the People Development team and related departments, monitoring procurement, contracting, and supplier processes. Key Highlights: 1. Serving as a strategic focal point between teams 2. Monitoring and auditing procurement and contracting processes 3. Managing and calculating departmental performance indicators and OKRs Description: * Currently pursuing or having completed a Bachelor's degree in Accounting Sciences, Economics, or Administration; * Intermediate/Advanced Excel skills; * Experience with RM TOTVS system is desirable; * Prior experience in administrative roles is required. Work Model: * CLT employment contract; Hybrid work (for candidates located in Belo Horizonte and surrounding areas). * Working hours: 44 hours per week, Monday to Thursday from 8:00 AM to 6:00 PM, and Friday from 8:00 AM to 5:00 PM. * Serve as the focal point between the People Development team and departments such as Procurement, Travel, Warehouse, and other related areas. * Monitor and audit the department's procurement processes, ensuring compliance with internal policies and identifying deviations or opportunities for improvement. * Track contract validity periods, proactively signaling upcoming expirations and notifying responsible managers. * Guide departments on procurement procedures, including issuing Purchase Requests (PRs), approval workflows for Purchase Orders (POs), and delivery tracking. * Conduct weekly follow-ups on pending PRs, requesting updates from buyers and accurately updating statuses with clarity and precision. * Conduct periodic (quantitative and qualitative) evaluations of suppliers and service providers. * Consolidate and finalize monthly performance indicators for the Procurement and Corporate Travel departments. * Manage, calculate, and present OKRs for the involved departments. * Support supplier registration, updates, and management. * Record invoices and monitor their approval workflow until completion. * Perform financial reconciliations and controls for the department, ensuring accuracy and budgetary alignment. 251127020240453903