Administrative Analyst

Description

Job Summary: The Administrative Analyst is responsible for executing administrative activities of the unit, safeguarding support processes and contributing to high operational performance. Key Highlights: 1. Performing administrative and personnel-related activities 2. Monitoring permits, licenses, and invoices 3. Tracking Accounts Receivable and supporting audits The Administrative Analyst is responsible for executing the unit's administrative activities, ensuring compliance with administrative support processes according to the Company's Policies and Procedures, thereby contributing to the unit's high operational performance. Agrofel has long supported rural producers—from planting to harvest—with all necessary inputs, grain receiving, and commercialization. More recently, we launched Agrofel Financial Solutions, which—combined with Agrofel Bank—consolidates our integrated solutions platform, expanding opportunities for rural producers to prosper and grow their businesses throughout the entire crop production cycle. **Responsibilities and Duties** * Issue Purchase Orders (POs) for procurement and service contracting at the Unit in accordance with company procedures, and obtain supporting documentation from suppliers for payment of Autonomous Payment Receipts (RPA's). * Perform personnel administration activities for the Unit—including hiring, termination, vacation management, medical examination coordination, timekeeping, PPE requisition, etc.—in coordination with and in accordance with Human Resources Department procedures. * Receive regulatory inspections during on-site visits to the Unit and support related requests. * Monitor expiration dates of permits and other licenses required for invoice issuance, and verify invoice status with SEFAZ as needed. * Ensure proper documentation and verification of expenses incurred via the Unit’s corporate card, per company procedure. * Track the Unit’s Accounts Receivable and identify deposits, while ensuring proper allocation of payments for financial expenses related to the Unit. * Support external and/or internal audit processes and respond to related requests. * Control, request, and store preliminary injunctions submitted by clients requesting exemption from FUNRURAL. * Monitor expiration dates of permits and other licenses required for invoice issuance, and verify invoice status with SEFAZ as needed. * Track the Unit’s Accounts Receivable and identify deposits, while ensuring proper allocation of payments for grain contracts and other financial expenses related to the Unit. * Maintain the Unit’s upkeep, hygiene, and presentation. * Support and assist in inventory control (where applicable to the Unit’s structure), including physical counts and/or reconciliations performed jointly with the team. * Resolve outstanding grain-related client issues, monitor and justify pending balances (financial discounts/physical adjustments), and ensure proper supporting documentation. * Process credit release requests based on information and assessments received from the Commercial Department. * Issue grain purchase contracts (available purchase model and lot), collecting signatures and supporting documents. **Requirements and Qualifications** Bachelor’s degree Strong organizational and communication skills Basic knowledge of tax and accounting principles. **Additional Information** Unimed Health Plan; Dental Plan; Life Insurance; Annual Profit-Sharing Bonus (PLR). We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout every stage of production—from planting to harvest—through grain storage facilities, agricultural input stores, and agribusiness financial solutions, with a presence across Southern Brazil. At Agrofel, each day writes a new chapter where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** To provide sustainable solutions for our customers—from planting to sale of production. #### **Our Values:** **Value Creation:** We pursue entrepreneurship aimed at generating value for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for Our Work:** We work with dedication and diligence, fostering teamwork and recognizing internal talent. **Customer Focus:** We maintain the highest level of commitment, respect, and appreciation for our customers, striving to meet their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act in pursuit of sustainable development, promoting social initiatives that enhance quality of life in the communities where we operate.