Administrative Assistant

Description

Job Summary: GPS Group is seeking an Administrative Assistant to cover vacation periods, responsible for supporting various administrative and operational tasks, ensuring organization and smooth workflow. Key Highlights: 1. Open position for all individuals, valuing diversity and inclusion 2. Focus on organization, interpersonal relationships, and initiative 3. Essential support in document and administrative process management With over 60 years of experience, GPS Group seeks professionals who share our Spirit of Service. We operate across multiple areas, including Facilities, Security, Logistics, Utility Engineering, Industrial Services, Food Services, and Infrastructure. Join a team that values excellence and innovation!???? We are looking for an ADMINISTRATIVE ASSISTANT to join our team. Open position for all individuals. We value diversity and inclusion within our team! **Job Description:** VACATION COVERAGE **Location:** Rua Álvares de Azevedo - 230, 4th, 5th, and 6th floors - Icaraí, Niterói - RJ, CEP: 24220-021 **Salary:** BRL 2243.62 **Work Schedule:** Monday to Friday (8:00 AM to 6:00 PM) **Benefits:** * Meal Voucher: BRL 30.15 * Food Allowance: BRL 368 * Transportation Allowance: 6% * Medical Assistance **Responsibilities:** * Completed high school education. * Prior knowledge or experience in related functions is an advantage. * Proficiency in Microsoft Office Suite. * Organizational skills, interpersonal communication, strong verbal and written fluency, courtesy, initiative, and flexibility. **Requirements:** * Monitor employee attendance record completion • Receive, organize, and manage time sheets * Receive, verify, and forward medical certificates to HR * Request and track physical access permissions * Request and track virtual access creation * Receive and dispatch document courier packages * Sort and organize uniforms and PPEs for shipment * Perform external postal services * Support data surveys and mapping * Maintain updated departmental records: reimbursements, expense reports, taxi usage, overtime, vacations, etc. * Provide additional administrative support to the department * Fulfill Analyst requests for data gathering * Provide frontline support to operational staff for incident resolution • Verify and update data/folders in the client's system: controls and procedures * Verify data entries in RGM spreadsheets for Book preparation * Verify overtime entries according to maintenance service schedules * Request password resets for Conbras team members (client interface) * Request Itaú ID badges for new hires (client interface) • Request vacation scheduling and monitor coverage process. Interested? Contact us! +55 11 99286-6396 - Kethylyn Toth, or send an email with subject line "828579 - ADMINISTRATIVE ASSISTANT" to: kethylyn.freitas@gpssa.com.br **Minimum Education Level:** Extracurricular / Vocational Training