Administrative Assistant

Description

Job Summary: We are seeking an organized and proactive Administrative Assistant to support daily administrative tasks and collaborate across multiple departments. Key Highlights: 1. Integrated administrative support for HR, Payroll, Tax, Legal, and Finance departments 2. Organization and control of physical and digital documents 3. Support in onboarding, offboarding, and internal events **Salary:** R$ 2.000,00 (starting) **Benefits:** Meal Allowance of R$ 26.00 per working day (paid in cash) **Location:** Industrial District – João Pessoa/PB **Employment Type:** CLT Job Description We are looking for an organized, proactive, and committed Administrative Assistant to support the company’s administrative routines, collaborating closely with HR, Payroll, Tax, Legal, and Finance departments. Main Responsibilities * Organize and archive physical and digital documents; * Maintain and update administrative control spreadsheets; * Support onboarding, offboarding, and vacation tracking processes; * Verify and manage employee meal allowances; * Assist in document closing and information submission to the Payroll Department; * Generate, organize, and monitor administrative, tax, and legal reports; * Track expiration dates of company certificates, documents, and licenses; * Organize corporate documents, contracts, trial balances, and other business files; * Support recruitment and selection activities, job posting, and interview scheduling; * Assist in organizing internal events, monthly birthday celebrations, and communication initiatives; * Procure administrative supplies and manage uniforms; * Assist in submitting invoices and documents to the Finance Department; * Support executive travel arrangements (flight tickets and check-in); * Perform other administrative tasks as required. Requirements * Completed high school education (a bachelor’s degree in Administration, Human Resources, Accounting, or related fields is preferred); * Proficiency in Microsoft Office, especially Excel; * Strong organizational skills and attention to detail; * Aptitude for handling documents, spreadsheets, and administrative controls; * Good communication and interpersonal skills; * Proactivity, responsibility, and willingness to learn. Preferred Qualifications * Prior experience in administrative routines; * Knowledge of Payroll or Human Resources functions; * Experience in document management and administrative controls; * Familiarity with Google Workspace and Microsoft Office tools. This description aligns with the company’s documented administrative routines, including support for Payroll, HR, Legal, Tax, document management, and internal controls. Compensation: R$1.900,00 – R$2.000,00 per month Benefits: * Meal Allowance Selection Question(s): * Are you available to work on-site? Work Location: On-site