Administrative Assistant

Description

Job Summary: Professional responsible for managing purchase requisitions, monitoring contracting processes, maintaining administrative controls, and supporting area coordination, ensuring organization and timely delivery. Key Highlights: 1. Administrative and operational support in project coordination. 2. Procurement and contracting management. 3. Maintenance of internal controls and documentation. **️ Your typical day will include:** * Processing purchase and contracting requisitions for all area projects, ensuring proper organization and archiving of relevant documentation; monitoring deadlines and stages of contracting processes in coordination with IDG teams (Procurement, Legal, Incentivized Resources, Budget and Costs, Finance, Accounting), informing involved departments about progress, pending items, and required adjustments; * Registering and updating data in the procurement system with necessary payment documentation (receipts, bank slips, invoices), adhering to deadlines and validating service/material delivery and acceptance with the technical team; * Keeping the area’s internal controls updated and organized regarding monitoring of procurement and contracting processes for projects; * Supporting Production Coordination in administrative and operational requests; * Preparing, organizing, archiving, and maintaining up-to-date physical and digitized documents, as well as administrative correspondence; * Drafting protocols for document dispatch and performing external services (e.g., sending equipment for technical assistance, small purchases); * Supporting asset management for projects; * Conducting quotations and requesting air tickets and accommodations for employees, as needed; * Monitoring insurance policies and licenses, ensuring timely renewals; * Scheduling meetings, preparing agendas and minutes, and tracking implementation of decisions made; * Providing direct support to area management. **Requirements for this position:** * Currently enrolled in or holding a Bachelor’s degree in Administration, Accounting Sciences, or related fields; * Experience in administrative activities; * Proficiency in Microsoft Office Suite; * Knowledge of procurement processes and administrative routines. **Nice-to-have qualifications:** * Familiarity with administrative/financial management systems or ERP systems. **Our benefits:** **️ Meal Allowance and Food Allowance:** We provide the flexible **Ticket Flex** card, usable for both meal and food purposes at any establishment bearing the Ticket brand. Best of all, it is paid **even during vacation!** **Transportation Allowance:** Provided in accordance with CLT regulations; **Birthday Day Off:** A day off to celebrate your special day; * **️ Medical Assistance** with nationwide coverage through Bradesco Saúde; **Dental Assistance** through SulAmérica Odonto, offering extensive nationwide coverage; **Wellhub:** A platform providing access to numerous gym networks, studios, and wellness apps; **Life Insurance:** Additional protection for your family; **Christmas Gift Card:** A value credited to a gift card for an even more welcoming Christmas; **Partnership Agreements:** Exclusive partnerships offering everyday advantages; **️ Access to Our Museums:** Free access to our cultural facilities for you, your family, and friends.