Administrative Assistant

Description

Job Summary: The Administrative Assistant will perform administrative and technical support activities, ensuring organization, control, and efficiency of departmental processes, providing service to the public, and contributing to information management. Key Highlights: 1. Execution and qualification of administrative routines 2. Service to internal and external public 3. Support for information management and decision-making The Administrative Assistant will be responsible for performing administrative and technical support activities, ensuring organization, control, and efficiency of departmental processes. They will serve internal and external public, ensuring proper registration, tracking, and routing of requests, as well as contributing to information management, report preparation, and decision-making support. **The position primarily focuses on executing and qualifying administrative routines, ensuring compliance with workflows, deadlines, and institutional standards.** **Responsibilities and Duties** * Provide service to internal and external public, offering guidance and clarifications related to departmental activities; * Perform screening, verification, and routing of requests, ensuring correct distribution and tracking of workflows; * Schedule academic appointments in the Physical Spaces system; * Record, organize, and maintain up-to-date area information and controls; * Prepare monitoring reports and indicators, supporting analysis and decision-making; * Support the Coordination team in organizing internal meetings and events; * Monitor departmental processes and systems, proposing improvements and assisting users; * Support administrative routines related to postings, including registration, control, and tracking of shipments. **Requirements and Qualifications** * Undergraduate degree in Administration and/or related fields, currently in progress or completed; * Proficiency in Microsoft Office (Word, Excel, PowerPoint); * Knowledge of Power BI is considered a plus. **Additional Information** **Working Hours:** Monday to Friday, from 7:30 AM to 5:00 PM | On-site **Our Benefits Package:** * Health insurance; * Dental insurance; * Daycare reimbursement; * Education assistance covering up to 80% of undergraduate tuition fees and 50% of postgraduate, language, and extension course tuition fees; * Free parking; * Complementary private pension plan; * Life insurance; * Year-end recess. *If you believe in meaningful work that creates value and positive impact for society and the University,* ***JOIN PUCRS!*** At PUCRS, we believe every person can transform the world—and that belief drives us daily to become everything we can be. Here, tradition and innovation go hand in hand to create a unique ecosystem integrating **education, health, research, culture, and innovation**. More than seven thousand employees bring to life a plural and creative community guided by solidarity, family spirit, and the conviction that knowledge transforms realities. Because of all we can be, we open paths for new learning opportunities, meaningful connections, and positive societal impact. **Explore the diverse areas of operation that represent all we are:** * 7 Schools (Undergraduate, Graduate, Research, and Continuing Education); * 5 Institutes (PUCRS Brain Institute, Culture Institute, Geriatrics and Gerontology Institute, Pró-Mata Environmental Institute, Petroleum and Natural Resources Institute); * PUCRS São Lucas Hospital; * Museum of Science and Technology; * Central Library; * Events Center; * Sports Park; * Scientific and Technological Park (Tecnopuc); * Labelo – Specialized Laboratories in Electroelectronics at PUCRS; * And much more...