HR Assistant

Description

Job Summary: Work in personnel administration, supporting HR routines such as electronic timekeeping, hiring, termination, payroll processing, and internal event organization. Key Highlights: 1. Experience in Personnel Administration and electronic timekeeping system. 2. Support in various HR routines and internal event organization. 3. Participation in training programs and development of HR policies. HR Assistant ### **Job Responsibilities** * Assist in administering the electronic timekeeping system. * Respond to requests and perform updates in HR subsystems according to demands from the department manager and team members. * Verify documentation and records of new employees, welcome them on their first day for contract signing, and provide company information and policies. * Conduct verifications and entries related to terminations, vacations, payroll, promotions, and transfers. * Organize and archive employee documents and information in both physical and digital formats. * Support internal event organization. * Administer benefits under the Be a Guest program and the Birthday Program. ### **Supporting Functions** * Prepare discrepancy reports and conduct critical analysis of electronic timekeeping data. * Process new employee onboarding. * Organize and archive documents in employee folders. * Control and submit all necessary information for payroll processing. * Perform monthly vacation tracking, advise on annual planning, and forward monthly vacation requests to the Finance Department. * Review benefit purchase spreadsheets for employees, apprentices, and interns. * Verify hiring and termination processes. * Provide in-person and corporate mobile phone support to employees. * Deliver HR policy training to new employees on their second day of onboarding. ### **Other Duties** * Internalize company culture and demonstrate knowledge of service standards. * Remain available to respond to employee requests. * Understand quality standards applicable to the department per Hilton brand guidelines. * Demonstrate a positive attitude, collaboration, and teamwork spirit. * Know fire safety and emergency procedures as covered in safety training. * Deliver training as required by departmental role and needs. * Support internal event organization per the H4U program, including restaurant events, coffee breaks, hotel birthday celebrations, year-end parties, and Children's Day. * Attend monthly departmental communication meetings, acting as an internal consultant. * Request ID cards and timecards. * Draft disciplinary warnings for department heads. * Manage procurement of new timecards. * Draft letters, declarations, and memoranda. * Collaborate with internal committee activities. * Prepare forms for filing Workplace Accident Reports. * Draft reference letters and documents requested by former employees. * Distribute internal communications via bulletin boards, group chats, and internal media. * Maintain mandatory records such as training logs, experience assessments, and performance evaluations. * Verify payroll, including calculation of hotel-specific timekeeping and variable payroll components. ### **Knowledge and Skills** * Experience in Personnel Administration. * Experience with electronic timekeeping systems. * Hotel industry experience is desirable. * Currently pursuing a bachelor’s degree, preferably in Human Resources. * Intermediate level of English. * Proficiency in computer applications. * Minimum one year of experience in Human Resources. * Excellent verbal and written communication skills. * Flexibility to adapt to diverse work situations. * Ability to work under pressure. * Strong planning and organizational skills. * Good interpersonal relationship skills.