Administrative Assistant I

Description

Job Summary: The Administrative Assistant manages, verifies, and records fixed-cost invoices, ensuring tax compliance and administrative support. Key Highlights: 1. Invoice management and verification for financial organization 2. Administrative support and cost control 3. Dynamic environment focused on continuous development The Administrative Assistant's mission is to ensure accurate management, verification, and recording of fixed-cost invoices, guaranteeing compliance with tax regulations and internal company processes, thereby contributing to financial organization, cost control, and administrative support. **Responsibilities and Duties** * Verify incoming and outgoing invoices, checking data such as amounts, taxes, CNPJ, purchase orders, and tax information; * Enter invoices into the SAP system and control spreadsheets; * Monitor and organize the invoice receipt workflow, ensuring adherence to deadlines and internal processes; * Archive physical and digital documents, ensuring easy traceability and organization; * Identify and flag discrepancies or inconsistencies in invoices for correction with suppliers or responsible departments; * Contact suppliers to request corrections or submission of pending documents; * Prepare reports and managerial controls related to the invoice workflow; * Provide administrative team support regarding asset controls, reception, and administrative controls; * Monitor and meet deadlines associated with tax obligations and administrative routines. **Requirements and Qualifications** **Hard Skills (Technical Skills):** * Completed high school education (mandatory); * Proficiency and experience with Excel; * Currently pursuing a bachelor’s degree in Administration, Finance, or related fields (preferred); * Familiarity with the SAP system (preferred). **Soft Skills (Behavioral Skills):** Organization, commitment, focused attention, discipline, communication, emotional balance, organization, proactivity, resilience, responsibility, teamwork, agility, commitment, availability, and collaboration. **Additional Information** **What We Offer?** To support your health, we offer Health Insurance (extendable to legal dependents), Dental Insurance, Telemedicine, and Life Insurance; Transportation Allowance or Fuel Allowance — your choice! To help you stay physically active, we offer Wellhub (Gympass), a platform providing access to numerous gyms and personal trainers; Meal Allowance, Food Allowance, or both — you choose! We value parenthood! We offer extended maternity leave and newborn assistance. We foster a dynamic, safe, diverse, inclusive, and continuously developing environment. To support this, we provide an e-learning training platform offering various courses, as well as educational incentive programs, professional development, and language learning initiatives such as PAC (Program for Accelerated Growth). At 3C Services, we firmly believe that employee development, corporate culture, and the continuous pursuit of management improvement are the true differentiators. Human capital and employee safety are integral to our culture, as people represent the strongest asset of our brand and distinguish us through Knowledge, Competence, and Trust in everything we do. If you identify with our values, join our team