ADMINISTRATIVE ASSISTANT

Description

Job Summary: Professional to perform diverse administrative tasks, including report preparation, controls, internal communication, and document organization. Key Highlights: 1. Diverse administrative tasks and support across various departments. 2. Opportunity to work at a large-scale philanthropic institution. 3. Focus on organization, communication, and internal process support. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and recordkeeping; * Draft routine internal communications; * Provide information to various departments; * Archive and dispatch correspondence, and perform typing services in accordance with established processes and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls based on the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the receptionist, transferring the call to the requester or delivering messages as needed; * Collect and compile diverse data by consulting documents, transcripts, files, and card catalogs; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Manage requisitions and receipt of consumable materials, preparing request forms and tracking deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with legal requirements; * Organize and maintain department-related document archives and card catalogs, performing classification, labeling, and storage; * Review, dispatch, and/or instruct processes related to your work unit, arranging for their forwarding; * Monitor progress of official matters or processes relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Prior experience in the field is an advantage. **Additional Information** Working hours: 8:00 AM to 5:00 PM **SPDM** — São Paulo Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility in its headquarters city, respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. The Association’s primary directive is its integration into the health system, focused on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through ongoing projects in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health care—essential for human and social development. Our commitment is to foster an inclusive culture embracing diversity, enabling our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork culture development, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as the Brazilian philanthropic health organization with the broadest reach and highest competence. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **HED** Diadema State Hospital believes that mutual consideration and respect among people are fundamental to fostering a trusting institutional environment, and that valuing human capital is essential to the success of its activities. We form a proactive, ethical, talented, and development-oriented team, committed to the Institution’s Mission, Vision, and Values, and dedicated to excellence in public health. If you also believe in our proposal and wish to join our team, come work with us!