Administrative Supervisor

Description

Job Summary: Lead the unit's administrative team, ensuring high operational performance and safeguarding the company's administrative support processes. Key Highlights: 1. Leadership and administrative team management 2. Ensuring administrative and operational processes 3. Team career development and engagement Lead the unit's administrative team, safeguarding administrative support processes in accordance with the Company's Policies and Procedures, contributing to the unit's high operational performance. **Responsibilities and Duties** * Lead the administrative team, guiding them on executing area-responsible processes in alignment with company procedures. * Ensure issuance of Purchase Orders (POs) for procurement and service contracting at the Unit per company procedure, as well as obtain supporting documentation for payment of Autonomous Payment Receipts (RPA's) from suppliers. * Ensure team capacity building in performing activities and career development, provide close and continuous management oversight, and promote engagement, integration, and a positive work environment. * Execute Unit personnel administration activities—including hiring, termination, vacations, medical examination referrals, timekeeping, PPE requisition—collaborating with and following procedures set by the Human Resources Department. * Attend to regulatory inspections during visits to the Unit and support related demands raised by inspectors. * Control, request, and store preliminary injunctions from customers applying for Funrural exemption. * Monitor expiration dates of permits and other licenses required for issuing Fiscal Invoices, and verify invoice status with SEFAZ as needed. * Ensure corporate card expense verification and documentation for expenditures made by the Unit, per company procedure. * Monitor the Unit’s Accounts Receivable and identify deposits, while ensuring proper payment allocation for grain contracts and other financial expenses related to the Unit. * Maintain, clean, and ensure appropriate presentation of the Unit. * Support and respond to external and/or internal audit-related requests and processes. * Manage the team’s operational activities—including functional follow-up, timekeeping and hour bank control, and temporary staff hiring during harvest periods. * Monitor and assist in inventory management (where applicable to the Unit’s structure), including physical counts and verifications conducted jointly with the team. * Monitor legal matters related to inventory, CREA, SEAPA, FEPAM, ASVALE, permits, and SIGA. * Resolve customer pending grain issues, monitor and justify outstanding balances (financial discounts/physical adjustments) and associated documentation. * Operationalize credit release requests based on information and commercial area assessments received. * Issue grain purchase contracts (available purchase model and lot), collecting signatures and supplementary documents. **Requirements and Qualifications** Bachelor’s degree Basic knowledge of People Management Basic knowledge of Tax and Accounting principles **Additional Information** Meal Allowance Unimed Health Plan Dental Plan Education Assistance Life Insurance Annual Profit-Sharing (PLR) We are an agribusiness company founded nearly five decades ago. We stand alongside farmers throughout every stage of production—from planting to harvest—through our grain storage units, agricultural input stores, and financial solutions for agribusiness, operating across Southern Brazil. At Agrofel, each day writes a new page where creativity and determination unite to cultivate innovative solutions for rural producers. #### **Mission:** To provide sustainable solutions for our customers—from planting to selling their produce. #### **Our Values:** **Value Creation:** We pursue entrepreneurship aimed at creating value for our customers, suppliers, and shareholders through innovative actions that ensure our sustainability and growth. **Passion for What We Do:** We work diligently and devotedly, with teamwork spirit and recognition of internal talent. **Customer Focus:** We maintain the highest level of commitment, respect, and appreciation toward our customers, aiming to satisfy their needs. **Ethics:** We fully fulfill our responsibilities, demonstrating transparency and fairness toward all stakeholders. **Socio-Environmental Responsibility:** We act in favor of sustainable development, promoting social initiatives that improve quality of life in communities where we operate.