ADMINISTRATIVE ASSISTANT

Description

Job Summary: Administrative professional responsible for various administrative duties, including report preparation, record keeping, drafting internal communications, telephone support, and document filing. Key Highlights: 1. Working in a dynamic environment with diverse administrative tasks. 2. Opportunity for professional development within a large-scale philanthropic institution. 3. Organizational culture that values diversity and teamwork. * Perform diverse administrative tasks, preparing charts, maps, and reports; * Conduct various controls and records; * Draft routine internal communications; * Provide information to various departments; * File and dispatch correspondence, and perform typing tasks according to established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls based on the availability of the person being contacted, providing the most appropriate solution for each case; * Make external and internal phone calls directly or through the receptionist, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in tax ledgers, registering supporting documentation; * Manage requests and receipts of consumable materials, preparing request forms and monitoring deliveries; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental responsibilities, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, complying with applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or process cases related to your work unit, arranging for their forwarding; * Monitor the progress of official matters or cases relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking actions to meet service requirements. **Requirements and Qualifications** * Completed high school education; * Higher education in Administration (completed or currently pursued) is desirable; * Proficiency in computer applications — User level; * Prior experience in the field is an advantage. **Additional Information** Working hours: 8:00 AM to 5:00 PM The **SPDM** — São Paulo Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as a federal, state, and municipal public utility entity, respectively under Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. SPDM’s primary guiding principle is its integration into the national health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, **SPDM** has been expanding its scope of activities through projects currently underway in Social Assistance and Education. This broad range of initiatives further consolidates **SPDM** as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to healthcare — essential elements for human and social development. Our commitment is to foster a culture of inclusion and diversity, empowering our employees to contribute their best. All qualified candidates will be considered for open positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer committed to offering employment opportunities to all individuals who meet minimum qualifications. We value idea sharing, teamwork, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **THE HED** Diadema State Hospital believes that mutual consideration and respect among individuals are fundamental to fostering a trusting institutional environment, and that valuing human capital is essential to the success of its operations. We form a proactive, ethical, talented, and development-oriented team, fully committed to the Institution’s Mission, Vision, and Values, which prioritize excellence in public health. If you believe in our mission and wish to join our team, apply to work with us!