Administrative Assistant (1)

Description

Job Summary: The Facilities Administrative Assistant supports and performs administrative tasks related to infrastructure, maintenance, and general services, ensuring the proper functioning of facilities. Key Highlights: 1. Essential support in infrastructure and maintenance management 2. Teamwork and continuous process improvement 3. Focus on organization, commitment, and responsibility Description: Job Description The Administrative Assistant position is for the Facilities area. This professional will be responsible for supporting and performing administrative activities related to infrastructure, maintenance, general services, and support for the institution’s facility operations. Responsibilities include document control, supplier follow-up, process organization, and support for departmental routines. Responsibilities* Register, track, and update internal maintenance requests. * Manage contracts, deadlines, and supplier service delivery. * Develop and maintain spreadsheets, reports, and administrative files. * Prepare budgets, quotations, and communicate directly with suppliers. * Support inventory control of cleaning supplies, maintenance materials, and general consumables. * Monitor preventive and corrective maintenance schedules. * Assist with routine inspections of facilities and equipment. * Provide logistical support for internal events concerning physical infrastructure. * Contribute to the continuous improvement of Facilities processes. Mandatory Requirements* Completed high school education. * Experience in administrative routines. * Basic knowledge of Microsoft Office suite (especially Excel). * Strong communication skills, organizational ability, and attention to detail. * Proactivity and ability to work in a team. Preferred Qualifications* Prior experience in facilities management, building maintenance, or logistics. * Knowledge of service request tracking and supplier management. * Additional courses in administration or infrastructure-related fields. Work Model* On-site * Location: CEAP Pedreira, São Paulo Expected Profile We seek an organized, committed, responsible individual with strong prioritization skills. A professional who contributes to keeping CEAP safe, functional, and welcoming—directly supporting students, staff, and visitors. 2512050202181906236