Administrative Assistant

Description

Job Summary: Generalist professional focused on HR management, labor legislation, finance, and fleet administration, ensuring compliance and operational efficiency. Key Highlights: 1. Comprehensive HR management and labor compliance 2. Financial administration and fleet control 3. Negotiation with unions, suppliers, and clients * Extensively interacts with internal staff, unions, and accountants * Promotes training initiatives, personnel development, and programs that support and improve employees' quality of life * Keeps up-to-date with collective bargaining agreements * Ensures company routines comply with labor legislation * Monitors changes in labor and tax laws * Participates in hiring, termination, and payroll verification processes * Manages employee vacation scheduling * Oversees timekeeping record management * Manages data entered into HR management systems and regulatory platforms, such as e-Social and others * Responsible for monitoring payments with the accounting department, as well as purchasing and negotiating general benefits (transportation allowance, meal/food allowance, meal vouchers, and partnerships) or supporting the assistant in this task * Manages cash flow and financial payments to suppliers * Manages owned and leased vehicle fleets * Prepares budgets for predictive, preventive, and corrective maintenance of owned and leased vehicles * Manages and monitors vehicle allocation, fuel expenses, documentation, and driver identification in case of traffic violations * Processes supplier payment postings in the system * Manages and records supplier and customer invoices * Handles collections and negotiations with customers and suppliers * Coordinates team mobilization, including arranging transportation, accommodation, and per diems * Operates assigned vehicles efficiently and safely * Ensures compliance with occupational health and safety regulations and proper use of personal and collective protective equipment * Organizes and maintains the departmental archive for document storage and easy retrieval * Commits to quality management, environmental, and occupational health and safety areas * Performs other tasks related to those described above, as determined by the organization and under the guidance of the immediate supervisor Employment Type: Permanent CLT Salary: Starting from R$2.475,98 per month Benefits: * Meal allowance * Transportation allowance