Senior Finance & Supply Chain Assistant

Description

Summary: The Senior Finance & Supply Chain Assistant provides essential support to the Resources Management Unit, focusing on financial, procurement, and administrative activities. Highlights: 1. Support financial, procurement, and administrative activities 2. Implement procurement activities and manage vendor relationships 3. Advise staff on administrative procedures and maintain accurate records ***Context:*** Under the overall supervision of the Resources Management Officer, the Senior Finance \& Supply Chain Assistant will provide support to the Resources Management Unit for Boa Vista. In particular he/she will be responsible for: * Responsibilities: Core Functions / Responsibilities Provide support to the Administrative Coordinator in financial, procurement and other administrative activities. Assist in implementing procurement activities including obtaining quotations, preparing evaluations and recommendations, issuing Purchase Requisitions (PR), Purchase Orders (PO) or Service Agreements (SA) and delivery of goods/services in accordance to IOM procurement guidelines. Follow up with suppliers for the timely and proper delivery of the goods/ services. Conduct regular vendors’ checks and market surveys to ensure a full knowledge of the availability and price of different supplies and goods in the local market. Provide overall assistance to the work team in the absence of Administration \& Finance colleagues. Review and ensure that all TRs and Travel Expense Claims are duly completed and all supporting documents are attached for reimbursement. Provide advice and guidance to all staff in the office with respect to administrative instructions, procedures, processes and practices. Maintain accurate records of inventory levels, assets, and stock movements. Verify compliance of office expense payment documentation with IOM rules, policies, and internal controls. Any other duties that may be assigned. * Qualifications: Required Qualifications and Experience Education University degree in Business Administration / Finance / Accounting, or any related field with at least 2 years of relevant experience or Highschool diploma with at least 4 years of relevant experience. Experience Minimum Two years of relevant work experience in procurement and logistics. Good organizational, time management and prioritizing skills. Ability to analyses problems, identifying and developing optimal solutions quickly, project consequences of proposed actions and implement recommendations in support of goals. Proficiency in Microsoft Office software (Word, Excel, PowerPoint, Outlook). Ability to multitask and work under pressure to meet deadlines. Experience working within a team of colleagues from diverse cultures and professional backgrounds. Previous experience in a procurement unit at an international organization is an advantage Languages Required: Portuguese Advantageous: Spanish Competencies The incumbent is expected to demonstrate the following competencies: Values Inclusion and respect for diversity : respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible. Integrity and transparency : maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct. Professionalism : demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day\-to\-day challenges. Core Competencies Teamwork : develops and promotes effective collaboration within and across units to achieve shared goals and optimize results. Delivering results : produces and delivers quality results in a service\-oriented and timely manner; is action oriented and committed to achieving agreed outcomes. Managing and sharing knowledge : continuously seeks to learn, share knowledge and innovate. Accountability : takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work. Communication : encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way. Notes The appointment is subject to funding confirmation. Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.