FACILITIES COORDINATOR

Description

Job Summary: The Facilities Coordinator strategically manages facilities, ensuring effective infrastructure, maintenance, and security services, while coordinating teams and budgets to guarantee proper building operations. Key Highlights: 1. Strategic and operational management of facilities and services 2. Team coordination and budget and contract management 3. Focus on continuous improvement and employee well-being The Facilities Coordinator is responsible for the strategic and operational management of the company's facilities, ensuring that all infrastructure, maintenance, security, and employee well-being related services are delivered effectively and efficiently. Coordinates maintenance teams, general services teams, and third-party contractors, and manages budgets, contracts, and continuous improvement projects to ensure safe and proper facility operations. **Key Responsibilities:** * Oversee administrative and operational management of commercial condominiums, supporting activities related to building maintenance, administrative support, reception, security, property security, cleaning, landscaping, etc.; * Manage the building management contract, mediating negotiations for adjustments and reductions, and monitoring the execution of contracted services; * Monitor condominium operations and demands, addressing issues immediately; * Conduct building inspections, identifying conservation issues and proposing cost-effective solutions; * Manage the procurement process for third-party services, including obtaining quotations and estimates, participating in negotiations, drafting contracts, and preparing other required documents; * Perform preliminary review of service provider contract drafts and construction contracts; * Supervise service provision contracts, monitoring execution, delivery deadlines, and service quality, approving invoice and fiscal note payments; * Perform administrative tasks; * Support the preparation of the condominium budget, considering needs and priorities; * Evaluate supplier performance according to quality criteria; * Assist in preparing operational management reports, documenting all operations carried out at the property; * Analyze accounting trial balances, verifying reported amounts to identify and correct inconsistencies; * Collaborate with the administrative team on waste disposal processes, verifying compliance with legal requirements; * Plan and monitor the performance and evolution of building management through KPIs, and prepare monthly performance closing reports; * Review construction projects to verify compliance with building regulations; specify and prepare materials for construction quotations (small and medium scale); monitor execution to ensure services conform to contractual specifications and timelines; * Supervise and develop other activities inherent to this role. * **Requirements:** * Bachelor's degree in Mechanical Engineering * Solid experience in facilities management, building maintenance, and general services, preferably within medium- or large-sized companies.