Documentation Assistant

Description

Job Summary: Support and perform daily activities related to document handling, processing, preparation, and organization, including technical archiving and electronic document management. Key Highlights: 1. Performing technical archiving and documentary organization activities. 2. Processing and organizing physical and electronic documentation. 3. Providing user support and clarifying questions regarding documents. Description: Support and perform daily activities related to document handling, processing, preparation, and organization. Main Responsibilities: * Perform technical archiving activities; * Process and organize documentation in physical and electronic media; * Prepare documentation for off-site storage; * Manage document loans and returns, searches, access control, loans, returns, registration, pre-allocation, and prepare control spreadsheets; * Structure the technical archive; * Organize documentation on shelves, sliding units, or cabinets, adhering to the organizational criteria adopted by the Unit; * Organize physical documents for off-site storage and/or transfer to other units, as required, following corporate rules and standards; * Package documents and folders into boxes for off-site storage and/or transfer to other units, following corporate rules and standards; * Populate the Document Storage and Retrieval System (SGAI) or any other off-site storage system currently in use by the client; * Arrange for the dispatch of sealed and labeled boxes to off-site storage via collection requests and/or inter-unit transfers; * Digitize documents resulting from service deliveries, searches, and provision of documents; * Digitize documents upon ad-hoc requests; * Plot documents according to the structure provided by the client; * Provide user support, clarifying questions regarding document issuance and the use of client procedures and regulations; * Manage internal coding for document issuance; \* Clarify questions regarding the use of GED/EDMS tools deployed in \*Project Implementations, business areas, and other departments; * Conduct document searches and provide documents; * Ensure that the reference collection remains up-to-date; * Verify received documentation; * Register documentation (create records, perform check-out/check-in of new documents and reservations); * Digitize documents using Optical Character Recognition (OCR) technology when they are part of specific processing and organization projects; * Compile technical documents into data books using bookmarks and OCR to enable rapid information retrieval from compiled data books; * Verify electronic and paper documents within electronic document management systems for subsequent inclusion, if necessary; * Compare digital and physical copies of data books issued by contracted companies against content sections defined in contractual annexes and technical specifications. Resumes will remain with the company throughout the selection process and for an additional period of 2 years for potential future selection processes, in compliance with the General Data Protection Law. ? If you are a person with a disability (PCD), this position is also open to you. Requirements Minimum Education: * Completed High School. Minimum Experience: * Technical Archiving and Document Management activities. Minimum Knowledge: * Proficiency in Microsoft Office suite applications: Word, Excel, and PowerPoint; * Proficiency in Adobe Systems Acrobat Pro software; * Knowledge of Electronic Document Management (GED); * Technical archives and archiving techniques. Minimum Education: High School (Secondary Education) * Health Insurance * Dental Insurance * Meal Allowance or Food Voucher * Transportation Voucher * Gympass * A world of opportunities!!! * Life Insurance