Executive Assistant: C-Level

Description

Summary: This C-Level Executive Assistant role involves managing the manager's time, organizing events, handling requests, supporting projects, and animating the assistant network to ensure optimal entity performance. Highlights: 1. Manage and optimize manager's time autonomously 2. Organize and animate meetings, seminars, and assistant networks 3. Handle requests, prioritize urgencies, and support key projects Executive Assistant: C\-Level \- \- \- \- \- \- \- \- \- \- \- \- KEY EXPECTED ACHIEVEMENTS Collaboration with the Manager: * Manages and optimizes the manager's time autonomously: handles all matters within appropriate deadlines (including travel arrangements, documents, files, reporting, and budget tracking). * Develops the entity's annual calendar, taking into account all Group and entity deadlines. * Organizes meetings and seminars (logistics, participants, and content), proposes relevant agendas, collects necessary information from clients \- internal partners, prepares materials accurately, participates as a member of the Executive Team, drafts and distributes minutes, and ensures follow-up on identified action items. * Consolidates and analyzes information required for the smooth operation of the entity, both internally and externally. * Initiates ad\-hoc meetings based on identified needs and internal \- external developments. * Reads the manager's emails, alerts the manager on important/urgent emails and required responses. * Directly handles the manager's emails. (Optional) Request Handling: * Responds to internal \- external requests within deadlines and in accordance with Group values to uphold a positive image of the entity \- Group. * Prioritizes and manages urgent matters while paying special attention to potential impacts and tensions requiring mitigation. * Anticipates needs \- requests to contribute to the entity's and Group's performance. Project Management: * Collects relevant information from the entity's teams, internal partners, and any other useful sources to prepare files required for the manager's activities. * Takes on additional missions \- projects in agreement with the manager. * Conducts purchases and assumes the role of delegated approver (optional) across various domains (ordering tools \- invoices, travel arrangements, etc.). * Monitors the entity's budget. (Optional) Animation of the Assistant Network: * Collects and disseminates all information necessary for the activities of the Executive Team's assistants (and more broadly, the attaché's network). * Organizes and facilitates exchange meetings and regular check-ins with the assistant team. * Performs hierarchical or functional management of assistants within the network. (Optional).