Construction Administrative Assistant

Description

Job Summary: The professional will be responsible for controlling and organizing construction documentation, supporting administrative, financial, and HR routines, and providing support to various company departments. Key Highlights: 1. Construction documentation control and organization 2. Support for administrative, financial, and HR routines 3. Support for multiple departments including Engineering and Occupational Safety **In this role, you will be responsible for:** * Controlling and organizing construction documentation (contracts, invoices, progress reports, inspection reports, ARTs, certificates, etc.); * Supporting timekeeping, overtime tracking, absences, and employee medical certificates on construction sites; * Requesting, receiving, and verifying materials and services in accordance with internal procedures; * Entering and tracking invoices, purchase orders, and progress reports in the system; * Supporting construction cost control, administrative reporting, and monitoring spreadsheets; * Organizing physical and digital construction site files; * Supporting construction-site HR routines (onboarding, admission documentation, mandatory training); * Providing support to Engineering, Occupational Safety, Finance, HR, and Procurement departments; * Interfacing with suppliers, service providers, and construction site personnel; * Ensuring compliance with internal administrative procedures and deadlines. **REQUIREMENTS AND QUALIFICATIONS:** * Completed high school education * Prior experience as a construction administrative assistant or in similar administrative roles * Knowledge of administrative, financial, and HR routines * Proficiency in Excel and Microsoft Office suite * Strong organizational skills and attention to detail **Preferred Qualifications:** * Experience with ERP systems is a plus **ADDITIONAL INFORMATION** **Employment Type:** CLT **Working Hours:** Monday to Thursday, 7:30 AM to 5:30 PM; Fridays until 4:30 PM And more: * **Meal Benefit:** BRL 801.50 per month, fully employer-paid with no deductions, including during vacation periods * **Breakfast Benefit:** BRL 8.00 per business day, with no deductions * **Lunch Benefit:** Company-provided lunch box, with no deductions, supporting a balanced and healthy routine * **Seconci PR Medical Assistance Plan:** Consultations and diagnostic exams, ensuring comprehensive care at no cost to the Bsider from day one ‍ * **Seconci PR Dental Plan:** Fully covered by the employer from day one * **Life Insurance:** Allianz Seguros * **Transportation Voucher (optional):** Provided in the required amount, with no payroll deduction for those who opt in * **Mobility Voucher (optional):** BRL 340.00 per month, fully employer-paid with no deductions, including during vacation periods * **Pharmacy Network Agreement:** Payroll deduction with fiscal receipt, offering installment options and access to over 9,000 accredited pharmacies * **Discount Club:** Access to simple savings opportunities and salary extension benefits for family members * **Gazeta do Povo Club:** Another opportunity for genuine savings and memorable experiences * **TotalPass:** Premium wellness experiences—strength training, dance, yoga, pilates, crossfit, and much more * **Vittude:** Online therapy platform with special conditions * **Annual Pause Calendar:** Have you considered planning breaks and trips beyond regular vacations? At Bidese, we implement an annual compensation calendar so that every holiday extension opportunity allows you to pause, rest, and enjoy. * **Culture of Movement:** We want all Bsiders to experience top-tier development with continuous growth!✌ * **Health and Well-being Incentive:** Always prioritizing Bsider well-being, we encourage physical exercise, healthy eating, and mental health care