ADMINISTRATIVE APPRENTICE

Description

Job Summary: Serve customers and suppliers, manage documents, control finances, and provide administrative support across various areas. Key Highlights: 1. Customer and supplier service (in-person, virtual, telephone) 2. Comprehensive administrative and financial support 3. Preparation and organization of administrative documents ### **JOB DESCRIPTION** Serve external and internal customers and suppliers using in-person, virtual, or telephone service techniques to provide information about products and services; Participate in market research to assist in marketing planning, workforce forecasting, and defining respective roles according to ApoioEcolimp’s needs; Communicate with customers and suppliers by sending electronic messages and providing information obtained from websites, spreadsheets, and other electronic tools; Receive and dispatch correspondence and documents; manage accounts payable; monitor company receipts; issue invoices; prepare and forward documents; make copies; Respond to requests for various files, registering and tracking them, creating electronic documents using text editing, spreadsheet, and financial control software; Support the monitoring of operational cash revenues and expenses by verifying payment and receipt vouchers and reporting to ApoioEcolimp’s finance department; Receive and inspect various materials, assisting in their storage when applicable, following established norms, procedures, supervisor instructions, and safety regulations; Complete and verify documents from all support departments, as well as control spreadsheets; Prepare administrative documents such as memoranda, official letters, circulars, and minutes, per supervisor instructions; Assist in maintaining archives, observing legal retention periods to properly register, classify, and archive documents using basic archival techniques; Perform related tasks according to competencies, upon supervisor request. ### **JOB REQUIREMENTS** MINIMUM EDUCATION: Currently enrolled in Elementary School. DESIRED: Completed High School. MINIMUM EXPERIENCE IN FIELD: Not applicable. DESIRED: Not applicable. LICENSES/CERTIFICATIONS: Complete the apprenticeship program at the partner institution. ### **ADDITIONAL INFORMATION** **Contract:** CLT