Administrative Assistant

Description

Job Summary: Responsible for ensuring maintenance order registration and tracking, invoice issuance, and generating indicators for action control and planning. Key Highlights: 1. Handling maintenance order registration and tracking in SAP 2. Generating daily performance and planning indicators 3. Collaborating on health, safety, and environmental management **MANDATORY REQUIREMENTS:** * Completed high school education; * Proficiency in Microsoft Office Suite, with emphasis on Excel and PowerPoint. **PREFERRED REQUIREMENTS:** * Currently pursuing a bachelor's degree in Administration, Technical Maintenance, or related fields; * Knowledge of Power BI; * Experience in data analysis and indicator development; * Experience with the SAP system. **RESPONSIBILITIES:** * Ensure accurate entry of Maintenance Order/Invoice information completed by field personnel, including creating maintenance orders and invoices in SAP and recording maintainer information for historical records, statistical control, and continuous improvement actions; * Monitor machine downtime in EGA and notify maintenance staff, verifying downtime codes relevant to maintenance activities to reduce maintenance unavailability rate; * Register purchase requisitions in SAP following the system-defined approval workflow to ensure proper cost allocation to equipment; * Issue invoices according to the SAP-defined procedure and invoicing workflow to ensure external material movement; * Generate daily indicators—Unavailability, TMR, TMF—using data from EGA and SAP to support action control and planning based on deviations identified in the indicators; * Close technically completed but not yet formally closed maintenance orders, finalizing them in SAP and recording maintainer information to ensure indicators are available in the maintenance cockpit; * Update communication islands / cockpits (monthly), printing reports and posting them on the islands so that information remains accessible to the entire team; * Perform daily tasks in accordance with Health, Safety, Environment, and Quality Management Systems, following SGI procedures and instructions to maximize operational effectiveness and ensure compliance with certification standards. **This position is also open to persons with disabilities (PcD).**