BILLING CLERK

Description

Job Summary: The Billing Clerk is responsible for executing and controlling billing processes, ensuring the correct issuance of invoices, order verification, and legal compliance. Key Highlights: 1. Responsible for billing and routing processes 2. Manages inventory and product quality 3. Essential administrative integration and support The Billing Clerk executes and controls Disk Bananas’ billing processes, ensuring accurate invoice issuance, order verification, and compliance with fiscal and operational requirements, guaranteeing agility, accuracy, and legal compliance in sales and distribution operations. **Main Responsibilities – Billing and Routing** * Request and receive customer orders according to the company’s commercial routines; * Enter orders into the system, ensuring accurate information regarding products, quantities, prices, and commercial terms; * Issue sales invoices (NF\-e), promotional invoices, or consignment invoices, as well as payment documents, in accordance with current legislation; * Verify orders, prices, quantities, taxes, and commercial terms prior to billing; * Cancel, process returns, and correct invoices when necessary; * Control, organize, and archive fiscal documents and billing reports; * Maintain updated customer records, including additions and price changes per commercial guidance; * Monitor taxes applicable to transactions (ICMS, tax substitution, where applicable); * Ensure adherence to billing deadlines and daily closing; * Support internal audits and fiscal inspections when requested. **Inventory, Quality, and Product** * Analyze available inventory, considering product ripeness, quality, turnover, and availability for sale and promotion; * Verify and align product picking according to orders and delivery routes. **Routing and Logistics** * Fully develop and control **delivery routes**, including: * Products sold; * Products designated for promotion; * Gifts, uniforms, promotional materials, and influencer items; * Ad-hoc deliveries requested by leadership or the commercial team; * Ensure every item scheduled for delivery is properly registered on the route, with defined destination and purpose; * Perform **analysis and organization of driver and assistant shift rotations**, based on route demand, **without direct team management**; * Support the logistics team with operational and billing information for cargo release; * Maintain constant communication with drivers, assistants, and internal teams to align deliveries. **Integration and Administrative Support** * Maintain continuous contact with commercial, logistics, and finance departments to align information; * Collaborate with the Administrative Analyst, providing support for administrative and operational routines. **Indicators and Controls** * Monitor and report billing indicators (billed volume, invoices issued, discrepancies, and rework); * Support continuous improvement of billing and routing processes.