Executive Assistant

Description

Summary: Provide high-level executive support to TRATON RD Brazil Executives, optimizing daily operations and ensuring strategic information flow in a dynamic, multicultural environment. Highlights: 1. Trusted strategic partner in a dynamic, multicultural corporate environment 2. Directly contributing to leadership effectiveness and strategic objectives 3. Exceptional communication skills, discretion, and proactivity required Provide high\-level executive support to TRATON RD Brazil Executives, optimizing daily operations and ensuring the organization, flow, and confidentiality of strategic and operational information. Act as a trusted strategic partner in a dynamic, multicultural corporate environment, directly contributing to leadership effectiveness and the achievement of departmental strategic objectives. This role requires exceptional communication skills, discretion, proactivity, and the ability to manage multiple strategic priorities while ensuring the efficient execution of executive operations. **Responsibilities and Assignments** * Plan, organize, and manage the Executive's agenda; * Schedule and coordinate internal and external meetings, technical visits, strategic events, and corporate travel; * Adjust priorities in response to strategic and operational urgencies; * Coordinate meeting logistics with key stakeholders, including automakers, suppliers, and government entities; * Monitor deadlines and deliverables related to Executives initiatives; * Serve as a liaison between the Executives and other business areas or external entities, ensuring effective and timely information flow; * Maintain the highest standards of confidentiality and professionalism when handling senior management information; * Act as a facilitator between operational teams and executive leadership; * Plan, book, and organize domestic and international travels; * Prepare and manage documentation such as passports, visas, and authorizations in compliance with corporate policies and international protocols; * Prepare expense reports and post\-event summaries; * Manage documents, records, contracts, and correspondence, ensuring accuracy, organization, and easy access to information; * Ensure compliance with corporate governance, confidentiality, and compliance policies; * Provide professional and discreet reception and support to visitors and stakeholders; * Manage office resources and administrative requirements; * Support the planning and execution of departmental projects; * Foster positive and collaborative relationships with internal teams and external partners; * Contribute to organizational effectiveness by supporting process optimization and the implementation of best practices; * Demonstrate initiative in daily activities and proactively identify and resolve issues before they escalate. **Requirements and Qualifications** * Bachelor’s degree in Executive Secretariat, Languages, Business Administration, International Relations, or related fields. * Strong corporate communication and business writing skills, including advanced executive writing. * Fluent or advanced proficiency in Business English. * Proficiency in Power BI for data analysis and reporting. * Strong negotiation skills and ability to manage stakeholders. * Proven ability to handle conflict management within a corporate environment. * English \- Advanced/Fluent **Additional Information** **About us:** At TRATON Group, you are an important part of something bigger. Joining us means gaining behind\-the\-scenes access to how the entire transportation industry works. As part of a global team of industry experts, you will have the opportunity to think big, experience more, and go further. Being bigger also means being stronger. Together with our brands, we have the collective power to transform transportation. The TRATON Group's Research \& Development (R\&D) organization is undergoing a major transformation with the goal of becoming an even stronger group by consolidating a global R\&D structure. We are positioning ourselves to fully deliver a time\-critical R\&D roadmap, meeting high expectations for customer value generation while driving efficiency and effectiveness. This transformation will strengthen our competitiveness — helping us gain market share and ensuring that the R\&D area is a solid strategic partner for the TRATON Group and its brands: Scania (Sweden and Latin America), MAN, International, and Volkswagen Truck \& Bus. **Our compensation packages:** * Meal allowance; * Home\-office allowance (hybrid model);\* * Profit Sharing – PLR\* * Daycare allowance (for mothers and single fathers) **Our Health and Well\-being Programs and Plans** * Bradesco Saúde National Medical Assistance;\* * Psychological Assistance; (“Oriente\-me” Program) * Dental Assistance;\* * Psychologist and Social Worker available at the workplace for eventual needs; * Total Pass; (access to gyms, studios, and other health and well\-being partners) * Medipreço; (discounts on medicines, cosmetics, and personal hygiene items) * Travel Insurance; (international travel insurance for employees and their direct dependents, valid only for emergencies, with no additional cost to the employee) * Endowment Plan; * Private Pension Plan; * Life insurance; **Services and Programs designed especially for you:** * Extended maternity leave (6 months) \+ extended paternity leave (20 days) * Lactation room; * “Baby in focus” – gift for the baby at birth * Chartered transportation (commute to/from work) * Free parking and on\-site restaurant; * Christmas basket; * Christmas gift for children up to 12 years old; * “Birthday day\-off” – your birthday is your day off; * According to Company Policy: Benefits are subject to specific conditions and may change. Some benefits may involve payroll deductions. With a comprehensive portfolio of solutions for freight and passenger transportation, Volkswagen Trucks and Buses is one of the **largest vehicle manufacturers in Latin America** and part of the **TRATON Group**, one of the world’s leading commercial vehicle manufacturers, with the brands Volkswagen Trucks and Buses, MAN, Scania, and International. Since beginning operations in 1981, reaching the top of the market, respecting and **meeting customers’ needs** with the best cost\-benefit ratio has always been the focus of our company. And this is precisely what we offer our customers: **customized** trucks and buses, excellent after\-sales service, and an extensive range of services. Brazil hosts the **global research and development center** for the Volkswagen Trucks and Buses brand, with expertise in emerging markets for customized vehicles. Thus, we remain continuously connected to innovation—both in our products and services—to meet our customers’ demands. The Volkswagen Trucks and Buses factory in Resende adopts the **Modular Consortium**, a unique and innovative production model worldwide, in which our suppliers are directly involved in vehicle manufacturing. With a network of **150 dealers**, our products reach all regions of Brazil. We also export to over **30 countries across Latin America and Africa**. At the heart of our operations are hundreds of employees from across Brazil, with diverse educational backgrounds, experiences, and skills, living our motto every day: **united, we are unbeatable!** **WHAT WE OFFER** -------------------- Volkswagen Trucks and Buses is recognized as one of the **best companies to work for in Brazil!** We are an **innovative company**, adapting to the market and our customers’ needs, striving to deliver products with the highest quality and technology. With this focus, we achieve outstanding results supported by a solid foundation, enabling professional development for our employees. For us, it is essential to attract and retain professionals who help our organization achieve its goals and exceed our targets. Working at Volkswagen Trucks and Buses means being part of an environment that fosters a vital **connection among work, people, and achievements**. That is why we value and respect our professionals. It is people who make the difference in our business and place our brand in a prominent position within the Brazilian automotive landscape. **WE VALUE YOUR TALENT** --------------------------- We are committed to fostering a **plural and inclusive environment**, where everyone is valued for their skills and competencies. We believe people are crucial to our growth and success, aligned with our **core values**: respect, integrity, teamwork, determination, and customer focus. Among the initiatives promoting **diversity culture** at Volkswagen Trucks and Buses are affinity groups. The purpose of these forums is to foster dialogue and knowledge exchange. There are five priority topics, each with its own dedicated group, always sponsored by a vice president or director: gender, generations, persons with disabilities, sexual orientation, and race.