ADMINISTRATIVE ASSISTANT

Description

Job Summary: Provide administrative and financial support, manage assets, and minimize delinquency to comply with cooperative regulations. Key Highlights: 1. Administrative and financial support to cooperative members 2. Assistance in minimizing delinquent members 3. Document control and archiving **Job Description:** ---------------------- Perform and monitor administrative and financial services to cooperative members at the Depot; oversee asset management; assist in reducing the number of delinquent members; archive and control unit documents to comply with cooperative regulations and achieve optimal results. **Essential Requirements:** ------------------------------ * Completed high school education or currently pursuing a degree in Administration, Accounting, Agribusiness Management, or related fields; * Basic knowledge of Microsoft Office suite; **Desirable Requirements:** -------------------------- * Familiarity with accounts payable/receivable, invoice issuance, and document control; * Knowledge of administrative routines and customer service; **Employment Type:** -------------------------- CLT **PwD (Persons with Disabilities):** -------- NOT APPLICABLE **Salary:** ------------ $2,359\.00 **Benefits:** --------------- Meal Voucher; Co-payment Health Insurance Plan; Dental Insurance; PPR (Profit Sharing Program); Life Insurance; Wellhub (Gympass); Educational Partnerships with Colleges and Educational Institutions/Universities COCARI. **Work Location:** ---------------------- PRUDENTOPOLIS **Additional Information:** --------------------------- Perform and monitor registration opening and updates, complete registration forms, and forward them for analysis to ensure credit approval for sales to cooperative members. Process payments to suppliers authorized by the manager, verify delivered products and services, and issue requisitions in the system according to operational manuals and regulations. Collect overdue receivables, record payment clearance in the system, and deposit funds into the cooperative's account to minimize delinquency. Assign agricultural products for debt settlement and/or producer payments under supervision of the designated supervisor. Control dispatch and receipt of mail pouches to headquarters, using envelopes registered on the Intranet to ensure secure document delivery to other departments and units. Manage, request, and purchase office supplies to meet unit requirements. Organize promissory notes, invoices, and contracts in each cooperative member’s file, track traded products, and ensure debt collection. Prepare and monitor expense invoice calculation spreadsheets and submit them to the headquarters finance department for archiving. Conduct physical inventory checks of existing assets within the unit to safeguard the cooperative’s property. Monitor light vehicle usage by Cocari staff via spreadsheets to manage sector-specific expenditure. Carry out administrative support activities in accordance with established guidelines and targets to ensure timely and accurate execution.