Junior Administrative Manager

Description

Job Summary: The Junior Administrative Manager supports the organization and execution of internal routines, ensuring efficiency and alignment among the Administrative, Finance, Logistics, and Customer Service departments. Key Highlights: 1. Focus on processes, organization, and analysis 2. Continuous improvement and standardization of workflows 3. Strategic support to the executive team in administrative management The Junior Administrative Manager is responsible for supporting the organization and execution of internal routines at London Cosméticos, ensuring efficiency, control, and alignment among the Administrative, Finance, Logistics, and Customer Service departments. The role emphasizes processes, organization, and analysis, with no direct involvement in commercial operations or sales. This professional contributes to standardizing workflows, monitoring KPIs, reducing rework, improving internal communication, and supporting the executive team in the company’s administrative management. The role is performed in a structured, organized, and continuously improvement-oriented manner. Main Responsibilities 1\. Internal Processes and Organization – Map, document, and review administrative processes. – Monitor the execution of internal routines to ensure standardization. – Identify bottlenecks, suggest improvements, and support the implementation of new workflows. – Maintain an up-to-date repository of documents, controls, and internal policies. 2\. General Administrative Support – Manage schedules, internal controls, deadlines, and executive team requests. – Monitor contracts, corporate documents, and institutional information. – Organize digital and physical files, ensuring traceability and order. 3\. Operational Management of Internal Departments – Support the Finance department in administrative routines (entries, reconciliations, payment organization). – Support Logistics in internal controls, documentation, and operational alignment. – Support Customer Service in standardizing internal procedures. 4\. Control and Monitoring – Create and monitor internal administrative performance indicators. – Prepare reports for the executive team with simple and objective analyses. – Monitor ClickUp usage, ensuring tasks and workflows are updated and followed. 5\. Costs, Efficiency, and Internal Compliance – Identify opportunities to reduce administrative costs without compromising quality. – Ensure compliance with internal regulations, policies, and defined processes. – Support audit activities and documentary compliance. 6\. Internal Culture and Communication – Assist in promoting a process-oriented and organized culture. – Facilitate interdepartmental communication to prevent errors and rework. – Support onboarding of new employees into administrative routines. 7\. Salary and Benefits **– Salary:** Starting from R$ 3,000.00 **– Benefits:** R$ 500 flexible card.