ADMINISTRATIVE ASSISTANT

Description

Job Summary: Administrative and HR professional supporting management and ensuring the organization of daily routines and documentation. Key Highlights: 1. Performing routine Human Resources and material logistics tasks 2. Providing direct administrative and reporting support to management 3. Managing fixed assets and updating related information Carry out administrative activities to support the Manager in fulfilling departmental demands. Be responsible for Human Resources routines as well as for the logistics of material distribution. **Responsibilities and Duties** Streamline and organize Human Resources tasks as directed by management, including attendance control, certificates, banked hours, leaves of absence, benefits administration, and employee registration. Receive, file, and keep all employee documentation up to date; also guide staff on institutional rules and procedures. Manage information, notices, work schedules, reports, and statistical data, ensuring updated records, spreadsheets, and informational boards. Control fixed assets, including registration, movement, verification, maintenance, warranties, and reporting of damages or losses. Support management in administrative routines, report preparation, delivery of mail pouches, participation in meetings, and monitoring compliance with institutional regulations. Carry out departmental/sectoral activities following instructions from the immediate Manager and institutional standards. **Requirements and Qualifications** Be at least 18 years old; Currently enrolled in an undergraduate program with at least two completed semesters in Business Administration, Hospital Administration, or Human Resources Management; Minimum of six (6) months’ verifiable experience performing administrative tasks in Human Resources. Intermediate/advanced Excel proficiency **Additional Information** Work location: PERUS/PIRITUBA – NORTH ZONE **SPDM – Associação Paulista para o Desenvolvimento da Medicina** is a non-profit, philanthropic civil association recognized as being of federal, state, and municipal public utility, respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. The Institution operates at federal, state, and municipal levels in alignment with national health and education policies, and also functions as an accredited Social Organization in several states, managing health services and institutions through agreements and management contracts. The Association’s primary directive is its integration into the health system, focusing on disease treatment, prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with local communities and reaffirming its social commitment to serve all individuals without discrimination. With institutional growth, SPDM has expanded its scope of operations through ongoing projects in Social Assistance and Education. This broad range of activities increasingly consolidates SPDM as a large-scale philanthropic institution pursuing economic, social, and environmental sustainability. Its four Superintendencies — Hospital São Paulo, Affiliated Institutions, **Integrated Health Care Program (PAIS)**, and Education — are managed by highly skilled professionals with outstanding technical expertise. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to guarantee universality and equitable access to health care, essential for human and social development. To this end, it combines cutting-edge technology with high-quality medical care delivered by multidisciplinary teams comprising nurses, physical therapists, pharmacists, nutritionists, speech-language pathologists, biochemists, psychologists, technologists, social workers, dentists, among others. **The Integrated Health Care Program (PAIS)** began operations in 2001 in the municipality of São Paulo and subsequently expanded to other municipalities and states. Since its inception, **PAIS** has sought, in partnership with public authorities, to strengthen and consolidate health services offered to SUS users. The Program aims to improve population health indicators and quality of life, guided—among other principles—by comprehensiveness and equity, adopting a strategic vision of health service management defined through a process of continuous improvement. ### **Inclusion** SPDM offers employment opportunities at its hospital units, including career development plans, for persons with disabilities. To this end, it periodically publishes job announcements targeting such professionals in major newspapers in São Paulo and in municipalities where its units are located. **Mission** To promote integrated health actions in partnership with public management, benefiting the population ethically and humanely, with technical excellence, and with social and environmental responsibility. **Vision** To be a reference in health service management across all levels of care, ensuring high-quality service to populations in partner municipalities and states. **Values** * Professionalism * Quality * Social Responsibility * Teamwork * Ethics