PURCHASING ANALYST

Description

Job Summary: Responsible for keeping the company supplied with products and services by evaluating optimal cost-effectiveness, negotiating, and ensuring quality standards. Key Highlights: 1. Evaluate optimal cost-effectiveness and ensure product/service quality. 2. Negotiate prices and terms to reduce operational costs. 3. Manage suppliers and oversee outsourced services. **JOB SUMMARY:** Responsible for keeping the company supplied with products and services, evaluating optimal cost-effectiveness within quality criteria. Ensure the company has all necessary materials and supplies to operate without interruption. Negotiate best prices and terms, contributing to reduced operational costs. Ensure purchased products and services meet the company's quality standards. Contract and monitor third-party maintenance services. **ROLES AND RESPONSIBILITIES:** * Research and select suppliers * Negotiate prices, delivery timelines, and payment terms to obtain the best possible conditions. * Track purchase order status from issuance through delivery, ensuring everything proceeds as planned. * Monitor inventory levels to prevent shortages or overstocking, ensuring uninterrupted operations. * Conduct analyses to ensure purchases are economically advantageous for the company. * Record and issue purchase orders in the system, detailing required product and service specifications. * Develop and maintain strong supplier relationships to facilitate future negotiations and resolve potential issues. * Contract and monitor third-party maintenance services. **BEHAVIORAL COMPETENCIES:** * **Resource Management:** Ability to plan and analyze organizational resources, formulating strategies to leverage all resources in support of business objectives. * **Time Management:** Being organized and capable of prioritizing tasks, managing time efficiently to meet deadlines and goals; * **Integrity and Ethics:** Maintaining high standards of integrity and ethics when handling confidential information and making decisions affecting the organization; * **Negotiation:** Skill in successfully negotiating to resolve conflicts and influence decisions in situations involving divergent interests, reaching mutually agreeable outcomes; * **Strategic Partner:** Ability to identify trends, anticipate needs, and conduct diagnostics. Capable of short-, medium-, and long-term planning, with adjustments and corrections made to previously planned activities; * **Proactivity:** Ability to spontaneously drive change without requiring external stimuli. Strong forward-looking vision, identifying needs and anticipating problems. * **Critical Thinking:** Ability to critically analyze information, identify problems, and assess alternative solutions. * **Results Orientation:** Maintaining focus on organizational objectives and goals, seeking efficient ways to achieve them. **TECHNICAL COMPETENCIES:** * Negotiation and communication skills; * Supplier Management: Ability to manage and evaluate supplier performance; * Proficiency in Microsoft Office Suite: Word, Excel, PowerPoint; * Management Software: Knowledge of ERP (Enterprise Resource Planning) systems and other supplier management software; * Procurement Methodologies: Strategic Sourcing — a methodology for identifying and selecting strategic suppliers; * Basic knowledge of Tax, Labor, and Fiscal Legislation: Understanding laws and regulations affecting procurement and contracts; * Ability to plan and organize procurement activities efficiently and strategically; Communication: Ability to communicate clearly and effectively with suppliers and other company departments; * **EDUCATION:** Bachelor’s degree in Business Administration, Logistics, or Management Processes. Postgraduate studies in Strategic Management or Supply Chain Engineering are desirable. **ADDITIONAL COURSES** Procurement Negotiation Microsoft Office Suite **LANGUAGES** Basic English or Spanish preferred