Administrative Assistant

Description

Job Summary: Professional responsible for managing procurement, fleet operations, invoice entry, expense control, and document organization, with emphasis on communication and conflict resolution. Key Highlights: 1. Experience in procurement, fleet management, and invoice administration. 2. Strong communication and negotiation skills with suppliers. 3. Conflict resolution ability and proactivity. Main Responsibilities: * Procure office supplies and consumables. * Manage and monitor company vehicle fleet. * Receive, verify, and enter invoices into the system, ensuring compliance with payment deadlines. * Control and record forecasts for fixed expenses in the system. * Organize, distribute, manage, and archive physical and electronic documentation specific to the role’s area of responsibility, adhering to established process routines. Requirements and Qualifications: * Driver's License Category B * Experience entering service invoices into systems. * Experience classifying expenses according to the accounting chart of accounts. * Communication Skills: Active listening and clarity when explaining and negotiating with suppliers. * Conflict resolution ability and sense of urgency to prioritize tasks. * Proactivity; * Proficiency in Microsoft Office (Windows, Word, Excel). Salary: * Initial salary: BRL 2,400.00 Working Hours: * Monday to Friday, from 07:30 to 17:18 Benefits: * Transportation Voucher (exclusively for public transportation users) * On-site meals * Health insurance (50% employer-paid) * Attendance Bonus * Overtime pay Employment Type: Permanent CLT contract Compensation: BRL 2,000.00 – BRL 2,400.00 per month Work Location: On-site