Job Summary: Professional responsible for performing administrative tasks including data collection, data consolidation, and document organization, providing support to management and facilitating operations. Key Highlights: 1. Administrative process and documentation organization. 2. Development of spreadsheets and controls to support decision-making. 3. Support in materials management and internal communication. Perform administrative tasks related to data collection, data and information consolidation, document controls, file organization (including medical records and operating room logs), as well as spreadsheet and control development to support the work area in decision-making and resolution of work-related situations. **Schedule:** 8:00 AM to 6:00 PM, Monday to Thursday; 8:00 AM to 5:00 PM, Friday **Salary:** R$2076,23 **Benefits:** * Transportation allowance; * Meal voucher or food allowance; * Health insurance with no monthly fee (UNIMED); * Dental insurance with no monthly fee (METLIFE); * Education assistance (Undergraduate and Postgraduate); * Childcare allowance — R$ 200.00 per child, subject to eligibility criteria and children up to 48 months of age (limited to 3 children), provided to: o Mothers or legal guardians of children up to 48 months of age, or children with special needs of any age; o Fathers with permanent custody of children up to 48 months of age, or children with special needs of any age. * Quality-of-life program; * Funeral plan; * Partnerships with restaurants, Pacheco, psychologists, pharmacies, auto repair shops, and gyms; * Christmas gift card. **Responsibilities and Duties** * Maintain organizational standards for administrative processes within the Surgical Care Coordination area, observing procedures and document flow, guiding involved professionals, and verifying compliance with actions and work routines; * Organize and maintain the management’s document archive (e.g., forms, reports, ANVISA and VISA-BH regulations), verifying adherence to norms and procedures, guiding and clarifying matters for involved professionals to facilitate consultations and document operations; * Ensure maintenance and preservation of forms and report books related to ANVISA and VISA-BH regulations, aiming to facilitate consultations and document operations; * Prepare reports and presentations on management activities and results, according to guidance and information needs, implementing controls and supporting managerial analysis and decision-making; * Request, retrieve from the warehouse, verify, distribute, and control consumable and permanent-use materials within the work area, ensuring proper organization, adequate stock levels, and timely response to team coordination requests; * Organize and update the visible management bulletin board, monitoring indicators, information, and schedules, among other messages and instructions from the immediate supervisor; * Handle telephone inquiries and general referrals, recording, transmitting messages and information to professionals of the Surgical Care Management, adhering to appropriate behavioral standards and supervisor instructions; * Maintain contact and forward administrative processes to internal and external clients, aligned with the immediate supervisor, supporting resolution and handling of work situations per existing norms and procedures; * Organize and control invoices related to service provision and third-party services, entering cost allocation data by cost centers and forwarding documents to relevant departments; * Maintain organization and control of documents and files handled by management, receiving, forwarding, and archiving them per applicable norms and procedures to facilitate consultations and document operations; * Ensure workplace organization and compliance with norms and procedures related to administrative processes of the Surgical Care Management, following instructions and maintaining alignment with the immediate supervisor; * Submit service, maintenance, IT, and clinical engineering requests, among others, assessing needs, monitoring execution, and reporting incidents to the immediate supervisor; * Arrange with health plans requests and authorizations for procedure changes and additions, ensuring operational compliance; * Communicate relevant data and information regarding patient procedure changes or interventions to responsible and involved departments, ensuring CIH compliance; * Guide and support users in utilizing the Hospital Information System; * Verify procedure billing statements, process system closings, and open protocols for dispatch to respective departments; * Request exams and hospitalization extensions from health plans per specific procedures; * Receive authorizations and update the health plan system, correcting hospitalization processes per specific procedures; * Perform other related tasks of equivalent difficulty level upon request of the immediate supervisor. **Requirements and Qualifications** Completed High School Education We are Santa Casa BH, and we work for a cause: delivering top-tier healthcare to everyone. With over 100 years of history, we have built a legacy recognized across Minas Gerais. We stand as the largest healthcare institution in the state, comprising Santa Casa BH — a 100% SUS high-complexity hospital; São Lucas Private and Health Plan Hospital; Santa Casa BH Specialized Outpatient Clinics; Santa Casa BH Maternal-Infant Institute; Santa Casa BH Oncology Institute; Santa Casa BH Clinical Research Center; Santa Casa BH Órix Lab; Santa Casa BH School of Health; Santa Casa BH Geriatric Institute; and Santa Casa BH Family Care. More than 8,000 employees make our mission their own ideal. Together, we share one heart. **Alert!** Santa Casa BH **does not charge any fees during its selection processes.** All recruitment procedures are conducted **free of charge and transparently**. If in doubt, contact Santa Casa BH directly through official channels available on our website. Protect yourself against scams and fraud, and rely on us for a safe and trustworthy selection process.
João Silva
Indeed · HR
João Silva
Indeed · HR
