ADMINISTRATIVE ASSISTANT

Description

* Perform various administrative activities, preparing charts, maps, and reports; * Perform various controls and records; * Draft internal communications regarding routine matters; * Provide information to various departments; * File and dispatch correspondence, and perform typing services in accordance with established procedures and routines, meeting the administrative needs of departments. **Responsibilities and Duties** * Answer telephone calls directed to your department, screen topics, and forward calls according to the availability of the person being sought, providing the most appropriate solution for each case; * Make external and internal phone calls, either directly or through the switchboard operator, transferring calls to the requester or delivering messages when necessary; * Collect and compile various data by consulting documents, transcripts, files, and card indexes; * Enter data using calculators and/or computers; * Record entries in fiscal ledgers, registering supporting documentation; * Control requests and receipt of consumable materials, arranging for the requisition form and monitoring delivery; * Draft letters, memoranda, official correspondence, and other texts required to fulfill departmental tasks, typing and printing them; * Prepare minutes, charts, demonstrative maps, reports, and payroll sheets using calculators and/or computers, observing applicable legal requirements; * Organize and maintain department-related document archives and card indexes, performing classification, labeling, and storage; * Review, dispatch, and/or process matters related to your work unit, arranging for their forwarding; * Monitor the progress of official business or matters relevant to your work unit, maintaining internal and external contacts, clarifying doubts, and taking action to meet service needs. **Requirements and Qualifications** * Completed high school education; * Bachelor’s degree in Administration (completed or in progress) is desirable; * Computer literacy — User level; * Experience in the field is a plus. The **SPDM** — Paulista Association for the Development of Medicine — is a non-profit civil association of philanthropic nature, recognized as being of federal, state, and municipal public utility at its headquarters, respectively by Decrees No. 57,925 dated 03/04/1966, No. 40,103 dated 05/17/1962, and No. 8,911 dated 07/30/1970. The Association’s primary directive is its integration into the health system, focusing on treatment, disease prevention, and promotion of primary, secondary, and tertiary health care, strengthening ties with the local community and reaffirming its social commitment to serve everyone without discrimination. With institutional growth, **SPDM** has been expanding its scope of operations through projects under development in Social Assistance and Education. This broad range of activities increasingly consolidates **SPDM** as a large-scale philanthropic institution seeking economic, social, and environmental sustainability. Thus, SPDM contributes effectively to the continuous improvement of services provided by Brazil’s Unified Health System (SUS), aiming primarily to ensure universality and equitable access to health services, essential for human and social development. Our commitment is to foster an inclusive culture that empowers our employees to contribute their best. All qualified candidates will be considered for positions without distinction based on ethnicity, religion, sexual orientation, gender identity and/or expression, age, race, nationality, or disability. SPDM is an equal opportunity employer for all individuals who meet the minimum requirements. We value idea-sharing, teamwork, respect for diversity, and inclusion. **MISSION** To deliver health care with excellence, free from prejudice, distinction, or classification of citizens. **VISION** To be recognized as Brazil’s largest and most competent philanthropic health organization. **VALUES** * Capacity building * Social commitment * Reliability * Entrepreneurship * Equity * Ethics * Humanization * Quality * Ecological, economic, and social sustainability * Tradition * Transparency **About the Chemical Dependency Care Complex** The Chemical Dependency Care Complex, designed to address the needs of individuals with chemical dependency in open-use settings, comprises two health units: Unit I of the Complex — designated for Emergency Care and Observation Beds — located at Rua Prates, 165 — Bom Retiro neighborhood — São Paulo — SP. Unit II of the Complex — designated for Rearguard Beds and Observation Beds — located at Rua Helvetia, 55 — Campos Elíseos neighborhood — São Paulo. Based on Decree No. 68,287/2023, the Chemical Dependency Care Complex has the following responsibilities: * Welcoming individuals in vulnerable situations due to chemical dependency; * Providing health care to adults with stable clinical conditions resulting from chemical dependency; * Implementing actions aimed at reestablishing family bonds that have been impaired or broken; * Facilitating progressive social reintegration, coordinated with the reference Psychosocial Care Network. **If you identify with the Institution’s mission and wish to be part of this story, submit your resume!**