Administrative Assistant PCD

Description

Job Summary: An administrative-level professional focused on document organization, data control, and supporting report preparation, utilizing management systems and communication tools. Key Highlights: 1. Document organization and management using electronic systems 2. Use of ERP software and Microsoft Excel for internal processes 3. Collaboration in multidisciplinary teams and efficient communication **Description and Responsibilities:** **Working Hours:** Monday to Friday, from 8 a.m. to 6 p.m. **Experience Level:** Not Specified **Employment Type:** Permanent – CLT **?? What You Will Do (Responsibilities)** * Organize and archive documents using **electronic document management systems** to ensure easy access and information security. * Record and manage administrative data in spreadsheets and **ERP software** to maintain up-to-date internal processes. * Handle and route internal and external requests via **corporate communication tools**, ensuring agility in information flow. * Assist in preparing managerial reports using **Microsoft Excel** to support team decision-making. * Manage office supply inventory using **inventory management software** to optimize resources and avoid waste. **?? How You Will Interact and Impact** * Collaborate with multidisciplinary teams to improve administrative processes and increase operational efficiency. * Communicate\-clearly and efficiently with suppliers and partners to ensure timely delivery and quality. * Contribute to inclusion and diversity in the workplace by promoting an accessible and welcoming environment for all individuals. * Actively participate in training sessions and meetings to align administrative practices with the organization’s strategic goals. **Requirements:** **?? Essential Requirements** * Completed high school education or equivalent practical experience * Basic knowledge of **Portuguese** and **Mathematics** applied in administrative settings * Clear and concise communication skills, with basic proficiency in the **Microsoft Office Suite** **?? Technical Competencies** * Basic to intermediate proficiency in **Microsoft Excel** and **Word** * Familiarity with administrative management systems and **ERP** will be considered a plus * Ability to organize and manage physical and digital documents **?? Behavioral Competencies** * Proactivity and initiative in resolving administrative tasks * Strong interpersonal communication and teamwork skills * Flexibility and adaptability to varying routines and responsibilities * Commitment to deadlines and quality of deliverables **?? Preferred Qualifications** * Knowledge of **administrative routines** * Experience in public-facing roles and internal support * Ability to quickly learn new digital tools * Experience in inclusive and accessible environments for PwD (Persons with Disabilities) **Benefits:** Gym allowance, Education allowance, Internal benefits, Meal voucher, Food allowance, Transportation allowance